Administrative Specialist II (Flexible/Hybrid)

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Are you passionate about the environment and want to make a difference?

DEQ has an open opportunity for an Administrative Specialist II.

• This is a repost of position #60034386.
  
  

Applicants who applied during the 12/06/24 - 12/13/24 recruitment periodÂ

are still under consideration and do NOT need to reapply. *

• As of January 1, 2025, the new salary range will be $39,671 - $69,426. *
  
  

Full time (40 hours per week) with State Benefits.

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This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

This Administrative Specialist II serves as the administrative assistant for the Division of Water Resources (DWR) Public Water Supply (PWS) Section Chief and works closely with her in carrying out the duties and responsibilities of the Section. Position requires excellent verbal and written communication skills, proficiency with word processing software and spreadsheets, ability to successfully manage multiple projects/priorities, and attention to detail. This is not an "entry level" position. Only applications that demonstrate meeting all of the requirements in the "Knowledge, Skills, and Abilities / Competencies" and "Minimum Education and Experience Requirements" sections below will be considered.

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Key Responsibilities

• Provide administrative support to the Section relating to travel authorizations and reimbursements, training, state vehicles, office space, telephones, asset inventories, surplus, as well as other support as needed.
• Extensive public contact with Section staff, other division personnel, other state, federal, local agencies, and the general public, providing impeccable customer service.
• Purchasing for the Section, including ensuring funds are available and correct funds are used and Purchasing Card (P-Card) usage and reconciliation.
• Provide clerical support for the Section Chief and Deputy Section Chief including confidential matters, travel authorization, conducting internet research, and preparing documents, charts, graphs, and presentations.
• Facilitate meetings, including locations, negotiating costs, notification to attendees, and creation and distribution of meeting minutes.
• Maintain Section's Record Retention Schedule, recommend changes when necessary, and ensure that Section files are maintained in accordance with schedule.
  
  

The Division of Water Resources

The Division of Water Resources (DWR) is responsible for protecting North Carolina's drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands, and aquifers. This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance, and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach, and other efforts. The Division comprises six sections: Water Quality Regional Operations, Water Sciences, Public Water Supply, Water Quality Permitting, NPDES Permitting, and Water Planning.  Click here to learn more about the Division of Water Resources.

DWR's Public Water Supply (PWS) Section promotes public health by ensuring that safe, potable water is available in adequate quantities to the residents and visitors of North Carolina served by PWS systems by assuring that such systems are properly located, constructed, operated, and maintained. PWS systems provide piped drinking water to at least 15 connections or 25 or more people 60 or more days per year. The section has branches and programs for: implementation of the mandates of the federal Safe Drinking Water Act; review and approval of plans and specifications for new and expanding or improving PWS systems; inspections, investigations, and technical assistance; emergency responses and complaint investigations; source water assessment, protection, and wellhead protection; capacity development; and administration of an operating fee permit program. Â

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The NC Department of Environmental Quality

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. DEQ is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Please visit our website at the Department of Environmental Quality for more information.

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Recruitment Range: Â $39,671 - $53,735

This position is located at:Â 512 N. Salisbury St., Raleigh NC 27604 (Archdale Building)

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review résumés in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.  (Note: These links refer to Dept. of Public Safety process; this process is the same for Dept. of Environmental Quality.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:Â

• Demonstrated experience in document management (e.g., filing, scanning, electronic files)
• Demonstrated experience creating/editing documents, spreadsheets, or presentations
• Demonstrated experience coordinating/facilitating meetings or events
  
  

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four (4) years of related administrative experience, or equivalent combination of education and experience.

The North Carolina Department of Environmental Quality (DEQ) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Â

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DEQ uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

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• Applicants seeking Veteran's Preference must attach a DD-214, Certificate of Release or Discharge from Active Duty, to their applications.
• If applicants earned college credit hours but did not complete a degree program, they must attach an official transcript to each application to receive credit for this education.
• If applicants earned a foreign degree, foreign degrees require an official evaluation for U.S. equivalency, and must be submitted to Human Resources for verification. There are several organizations that perform this specialized service, feel free to use any service of your choosing. The National Association of Credential Evaluation Services (NACES) has several options on their website that can provide credential verification:Â https://www.naces.org/members.Â
  
  

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Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status."  If you are selected for an interview, you will be contacted by management.  If you are no longer under consideration, you will receive an email notification.  If there are any questions about this posting other than your application status, please contact Deborah Williams at deborah.williams@deq.nc.gov or 919-707-9195.

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For technical issues with your application, please call the GovernmentJobs.com applicant support help line at 855-524-5627 or email support@governmentjobs.com.