Administrative Specialist II

This Administrative Specialist II position will manage a critical program to assist DAC Office of General Counsel and the NC Attorney General's Office in the execution of legal requests pertaining to offender litigation within strict timeframes. Work is high volume and deadline driven as it relates to named offenders housed within NCDAC Prisons and former offenders. Waivers received from multiple US District Courts for offender federal civil complaints; records requests pertaining to federal civil lawsuits from the Attorney General's Office, DAC General Counsel's Office, NCPLS, and from law firms representing our medical staff; court orders and subpoenas for offender records, and visitation requests from the NC Courts GAL Supervisor are the primary responsibilities of this role. This position is managed by the Administrative Officer I. Â

Responsibilities include, but are not limited to:Â

• Receive, track, and review offender-related civil lawsuits
• Research issues to respond to correspondence or facilitate a reply by the appropriate section professional
• Send complaints to appropriate facilities and obtain signed waivers from employees being sued
• Contact appropriate section or facility to request records by specified timeframe
• Maintain a tracking system for timely submission of documentation electronically and/or digitally
• Utilize legal case management system to respond to inquiries and assist the legal team
• Perform all other duties as assigned
  
  

  This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees:Â State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. Â If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Â Based upon these factors, a pay increase MAY result.

Requirements

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Thorough knowledge and understanding of judicial and quasi-judicial procedures
• Working knowledge of personnel and accounting principles and practices
• Demonstrated knowledge of exercising judgment and discretion in applying and interpreting policies and procedures
• Experience with Office 365 such as Word, Excel (for data entry, creating spreadsheets, and generating reports) etc.
  
  

Management Preferences (preferred but not required):Â

• Clear and logical communication, both orally and in writing
• Ability to maintain effective working relationships with a variety of federal, state, and local officials
  
  

Some state job postings say you can qualify by an "equivalent combination of education and experience."  If that language appears below, then you may qualify through EITHER year of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.Â

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Come Join Us to Make a Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision.  Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.Â

O?ce of General Counsel (OGC) provides to executive and administrative management oral and written legal opinions on laws, constitutional provisions, administrative rules and regulations, court decisions, and other precedents impacting DAC's policies, procedures, and operations. This section drafts and reviews departmental rules and regulations, operational guidelines, contracts, department-sponsored legislation, and other legal documents. Attorneys in the OGC provide oral and written responses to inquiries by federal, state, and local o?cials including legislators, judicial o?cials, law enforcement personnel, and citizens about the department's policies and practices and the statutes and regulations it enforces. The OGC provides timely and accurate legal advice on a wide variety of relevant topics to executive staff and staff in the field. The office also works closely with trial counsel at the North Carolina Department of Justice on all litigation involving the department.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Â Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information.

Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Â Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.Â

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Â Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
  
  

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." Â If you are selected for an interview, you will be contacted by management. Â If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627.Â

If there are any questions about this posting other than your application status, please contact Anchal Mishra at anchal.mishra@dac.nc.gov. Â