What are the responsibilities and job description for the Administrative Coordinator I position at State of South Carolina?
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Provides administrative support for the Offices of Communications and Public Affairs, and Legislative Affairs, and assists with backup support for the Health Strategy and External Affairs deputy area in alignment with state, agency, and deputy area policies and procedures.
The Administrative Coordinator:
Schedules meetings for the Office's leadership, updates presentations, assists and provides backup support for the deputy area's Administrative Coordinator II (ACII), and assists with media buys or other special projects as needed.
Coordinates all purchases and personnel actions. Works with and supports the deputy area's ACII by ensuring purchases and personnel actions are prepared and submitted correctly to the ACII for processing. Helps track recurring purchases to ensure requests are completed timely and services continue without interruption.
Coordinates travel and travel reimbursements for staff in the Offices of Communications and Public Affairs, and Legislative Affairs.
Serves as the Offices' property custodian. Conducts an annual inventory and coordinates surplus requests.
Serves as the Offices' records coordinator. Attends records coordinator meetings and relays information to Offices' leaders. Assists Offices' staff in properly maintaining and destroying records according to retention schedules. Performs additional duties as assigned.
State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements: Knowledge of governmental fiscal, personnel, and confidentiality procedures, practices and policies. Knowledge of modern office practices, procedures and equipment. Ability to effectively use Microsoft Outlook, Word, Excel, SharePoint, and Teams to complete tasks.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Ability to coordinate diverse administrative functions for two offices; Ability to establish and maintain effective working relationships; and the Ability to plan, organize and communicate effectively.
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Salary : $20 - $25
