What are the responsibilities and job description for the Administrative Services Coordinator II - Temporary position at State of Vermont?

Overview

The Department of Disabilities, Aging and Independent Living is seeking a team-orientated individual with very strong customer service and administrative skills to provide part time high level administrative and operational support within the department. This role requires exceptional organizational, communication, and problem-solving skills to manage complex administrative tasks, coordinate departmental activities and support leadership initiatives. Candidate must be able to juggle multiple priorities and perform complex tasks involving state and federal programs. Must be a self-starter and have excellent computer skills.

Tasks include but are not limited to:

Act as a point of contact for internal and external stakeholders, providing information and resolving inquiries.
Assist staff with office technology.
Perform a wide range of administrative tasks, including preparing correspondence, reports, and presentations.
Schedule and coordinate meetings, appointments.
Maintain and update files, records, and databases, ensuring confidentiality and accuracy
Coordinate departmental projects, ensuring deadlines and objectives are met.
Process invoices, purchase orders, and reimbursements following organizational policies.
Facilitate communication between team members, departments, and external partners.

This part time position will feature in-office hours on Monday's and Wednesday's with flexibility for hybrid work as needed on other days of the week.

Who May Apply

This position, Administrative Services Coordinator II - Temporary (Job Requisition #51925), is open to all State employees and external applicants.This is a temporary position. Temporary work is typically for variable hours, and is not expected to be full-time. The State does not guarantee 40 hours of work per week.

If you would like more information about this position, please contact Ginny.Clark-Ziske@vermont.gov.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Minimum Qualifications

High School diploma or equivalent AND three 3 years or more of experience providing administrative-level support to a business or organization. OR One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two 2 years or more of experience providing administrative-level support to a business or organization. OR Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one 1 year or more of experience providing administrative-level support to a business or organization. OR Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field. OR One 1 year or more of experience as an Administrative Services Coordinator I with the State of Vermont. NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management.

Special Requirements

For some positions experience working with the VI SION system VISION is the State of Vermont PeopleSoft financial management system may be required.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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