What are the responsibilities and job description for the IT Data Management Manager position at State of Washington Dept. of Commerce?
Description
It’s important to us that you know our aspirations, and we hope you’ll see yourself in this work! Please read Commerce’s Equity Statement when applying: Equity Statement – Washington State Department of Commerce
At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.
The Equity & Operations Division has an important role in this organization – to ensure that the business of the agency is cared for, so that our team members delivering and administrating funding to our communities have what they need to provide the best services possible. This requires each team member in the division to actively participate in pro-equity and antiracist actions, so that everyone in Washington can benefit from the services the agency provides. For us, that means you are always examining your leadership and practices, no matter what your role, for disparities and areas for improvement.
If you are someone who is constantly asking how things can be better, how to ensure we leave nobody at the margins of our work, and enjoys tackling system issues in partnership with those most impacted – this is a job for you!
Diversity, Equity and Inclusion Competencies:
- Ability to learn and understand the language and concepts of our Commerce equity, antiracism & belonging culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
- Ability to demonstrate a commitment to growth, learning and self-awareness and opportunities to participate in improving our work environment.
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
The Information Services (IS) unit resides within the Office of Equity and Operations, reporting through the Chief Information Officer to the Chief Equity & Operations Officer. The IS unit provides centralized IT services to all of Commerce.
The Data Management Office is responsible for the internal standards, policies, and practices regarding data collection, storage, processing, sharing, and disposal. It is an interdisciplinary field involving IT, Public Records, and program staff. To achieve compliance with several state laws and WaTech policies (data handling, privacy, security), Commerce must document and maintain existing data governance practices and help teams establish and refine their practices.
This position has a critical role in establishing Commerce’s overall enterprise data governance strategy so that Commerce can improve its data management practices and allow for standardized demographic and geographic data collection from organizations that receive direct or indirect grants from the agency. Data governance is the internal standards, policies, and practices around how data is collected, stored, processed, shared, and disposed of. It is an interdisciplinary field, involving IT, Public Records, and program staff. This position creates and manages Commerce’s overall data governance strategy, inclusive of data sharing, privacy, and data visualization. In addition, this position is responsible for managing the flow of data within Commerce, and between Commerce and external entities. This position will lead the agency’s new Data Management Office, supervising the data governance staff.
Duties
- Develops goals and objectives for IT Data Management, Governance, Security, and Retention for the agency’s IT business systems and GIS applications.
- Provides advice and recommendations to the IT Operations Manager based on advanced knowledge of IT Data Management methodologies, including collection, analysis, distribution, retention, security, storage, and reporting used by Commerce, other state agencies, stakeholders, and the public.
- In cooperation with the IT Operations Manager, develops, updates, modifies, and plans work activities to align with broader agency goals and achieve long-term objectives and outcomes.
- Sets and adjusts data staff priorities, and manages the implementation of Commerce’s overall data governance strategy, including data sharing, privacy, and data visualization, in alignment with IT goals and objectives.
- Assigns, delegates, and prioritizes work for the IT Data Governance unit.
- Manages Data Governance personnel to ensure compliance with federal and state laws, rules, and statutes regarding data integrity, privacy, and confidentiality.
- Provides strategic and tactical planning for the direction and implementation of governance frameworks, standards, policies, and procedures to be adopted as agency standards for managing and maintaining data integrity.
- Designs the path for agency implementation of data integrity, security, management, and reporting, and advises division staff on best practices for integrating agency data into their business operations.
- Develops, updates, and manages the strategic plan for Commerce’s grants demographics project, including writing data and visualization requirements.
- Develops and manages the agency’s data governance framework for data used with IT business systems, GIS applications, dashboards, SAAS offerings, and new technology, following up-to-date best practices in data management.
- Develops, implements, and maintains a standardized process for categorizing data at Commerce.
- Manages the development of the agency’s data catalog, documenting the data Commerce collects and stores, including location, assigning WA Tech security categories, and documenting existing data governance practices.
- Manages the development of the Commerce data warehouse.
- Performs data analysis on IT systems to assess data integrity issues and determine appropriate data cleansing options based on the assessment.
- Conducts analysis, planning, and application design work to determine the most cost-effective and timely approach to resolving system data problems.
- Analyzes the impacts of changes to existing data structures, program logic, and design patterns, and updates processes, procedures, and standards accordingly.
- Creates related policies, standards, and guidance if gaps are identified during the analysis of data changes.
- Acts as a liaison between customers and technical development staff to ensure business needs are understood and that solutions meet business requirements.
- Collaborates with IS and division staff to provide subject matter expertise and guide program owners and staff in ensuring proposed IT solutions align with business requirements before development.
- Works with assigned IT application developers and business analysts to provide subject matter expertise and ensure data management solutions function as designed.
- Manages regular and ongoing agency-wide data inventory initiatives.
- Advises procurement teams on vendor compliance with Commerce's data management needs.
- Manages a team of professional IT Data Management employees responsible for agency-wide IT Data Management work.
- Delegates workload responsibilities, priorities, and other assignments to team members.
- Provides regular and ongoing feedback, coaching, and guidance to employees.
- Evaluates employee performance and recommends corrective and disciplinary action when necessary.
- Addresses and resolves conflicts between employees.
- Encourages and supports employee professional development goals and provides opportunities for growth and development.
- Identifies training needs and opportunities to address those needs.
Qualifications
Required Qualifications:
- A Total of 9 years of experience in IT data management or other data disciplines is required.
- A total of four years of management experience. (This experience may be concurrent with other required experience.)
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A minimum of four years of experience in one or more of the following (This experience may be concurrent with other required experience.):
- Conducting research
- Analyzing policies, laws, rules, or regulations
- Conducting business analysis and developing requirements
- Leading business projects.
- Four years of experience in one or more of the following: conducting research; analyzing policies, laws, rules, or regulation; conducting business analysis and developing requirements; leading business projects. Experience maybe combined with other
Desired Qualifications:
- Previously demonstrated ability to plan and facilitate an organizational level workgroup.
- Previous project management experience.
- A complete and detailed online application.
- A cover letter (enter online).
- At least three professional references (enter online).
Supplemental Information
This recruitment may be used to fill future vacancies over the next 60 days.
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.