Administrative and Contract Support Assistant

Description

Position: Administrative and Contract Support Assistant

Agency: Washington State Office of Civil Legal Aid

Job Type: Permanent Full-Time

Salary: $51,000 - $56,000

Location: Olympia, WA (Preferred; hybrid work/remote arrangements available)

Open: December 17, 2024

Close: January 5, 2025 or open until filled

Agency

The Washington State Office of Civil Legal Aid (OCLA) is an independent judicial branch agency. Created with an understanding that the provision of legal aid services to indigent persons is an important component of the state’s responsibility to provide for the proper and effective administration of justice, OCLA’s mission is to secure, invest and oversee the use of public funding for civil legal aid to low-income people in Washington State and to ensure accountability for public funds dedicated to the purpose.

Since 2005, OCLA has administered and overseen general civil legal aid in Washington. Today the agency also supports legal aid to victims of crime and domestic violence, children in foster care, kinship caregivers, indigent tenants facing eviction, and individuals reentering society following completion of their terms of incarceration. Through the many programs, OCLA was able to serve 42,000 Washingtonians in 2023.

Find out more about OCLA here >>

The Children’s Representation Program

One of the programs OCLA administers is the Children’s Representation Program (CRP). The CRP underwrites and oversees the delivery of effective standards-based, trauma-informed, and culturally competent attorney representation for children subject to dependency and termination proceedings. The CRP does not provide direct legal services but recruits, trains, and supports a contracted panel of independent attorneys who provide standards-based legal representation to children and youth in the child welfare system across Washington state.

Since the CRP was established in 2014, the right to counsel for children has expanded and with it, the size and reach of the program. Full statewide implementation of this growing program will occur by January 1, 2028.

Find out more about the CRP here>>

Duties

The Children’s Representation Program (CRP) administrative and contract support assistant (ACSA) works collaboratively with others in the CRP to support program functions and independently contracted attorneys. The ACSA will:

• Receive, review, and process invoices and vouchers
• Enter data into the contract tracking system
• Collect manage, and report various program-related data
• Coordinate, organize, and manage event logistics

In addition, this position supports others within the agency and may be assigned other duties necessary to support the CRP and, more generally, staff and agency functions of OCLA at large.

Qualifications

Required Qualifications

• Demonstrated proficiency in the Microsoft 365 suite (Word, Excel, PowerPoint, and Teams).
• Exceptional administrative support skills including experience with document drafting and review.
• Outstanding interpersonal communication skills, including the ability to communicate effectively verbally and in writing, both in person and virtually.
• Ability to prioritize and manage a wide spectrum of tasks, handle short deadlines, work independently, and adapt as new and changing demands require.
• Ability to perform assigned duties using independent judgment, ensuring timeliness, accountability, confidentiality, and quality of work product.
• Ability to solve problems, work independently, and meet deadlines.
• Ability to identify problems and develop strategies to ensure maximum efficiency and effectiveness.
• A commitment to OCLA’s Race Equity and Justice Statement of Purpose (Download PDF reader).
• Ability to work effectively as a critical member of a small team of professionals in a highly mission-driven environment.

Desired Qualifications

• Experience with data collection, retention and reporting.
• Experience reviewing and processing invoices, including payment tracking and reporting.
• Experience working with diverse populations including racial, ethnic, linguistic, LGBTQIA2S , disability, immigrant, and houseless communities.
• Experience working within a remote environment.
• A strong desire to learn and grow personally and professionally.

Supplemental Information

For priority consideration, please apply by January 5, 2025. Position will remain open until filled.

Applications for this recruitment will only be accepted electronically. Click the green “Apply” button in the upper right-hand corner to get started.

To be considered for this position you must include the following with your online application:

• Resume
• Cover letter which addresses qualifications as listed above
• A list of three (3) professional references