What are the responsibilities and job description for the Office Assistant 3 - Olympia position at State of Washington?
JOB
Office Assistant 3 (OA3)Community Corrections DivisionOlympia, WA[WFSE DOC Salary Range 38: $3,330.00-$4,423.00]If you are viewing this posting from an external job site (such as really), copy/paste and search via the following link to apply directly to this and other positions within our agency: https://www.governmentjobs.com/careers/washington/doc. The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives. Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Olympia Central Field Office located at the 715 8th Ave SE Olympia, WA 98504.Under general supervision from the Secretary Supervisor, this position performs a variety of complex clerical projects and assignments for the Secretary Supervisor, Community Corrections Supervisor (CCS), and several Community Corrections Officers (CCOs). This position maintains supervised individuals Field Files (FFs) and information; processes a variety of correspondence; conducts research via various databases; and provides customer service in a collaborative effort to improve public safety. Work hours: Monday-Friday, 8:00 am to 5:00 pm.We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! HOW TO APPLYComplete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following required documents: Cover letter regarding your interest in this position.Detailed chronological resume. Your resume will not substitute for the 'Work Experience' section of the online application. And include at least three professional-level references with valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of professional references. References are not contacted until after the interview process.Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.Do not include personally identifiable information or personal photos within your application packet.Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.
EXAMPLE OF DUTIES
Provide general clerical support.Answer multi-line phones.Greet and direct clients, general public, and/or stakeholders to the appropriate staff. Manage and maintain electronic and physical files.Create/maintain field files (FFs), intake packets, and investigation files.Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.Archive closed DOC field files.Manage the court liaison inbox. Other duties as assigned.
SUPPLEMENTAL INFORMATION
Vision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.Visit Mission & Vision | Washington State Department of Corrections for more information about our agency. IMPORTANT NOTES: References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Within your online application (or attachment), you must include a minimum of three professional references with a valid email and phone number for each. Current/recent supervisors are preferred. Make sure you complete the following fields for each reference: First and Last nameTitle (include their relationship to you, for example: Field Administrator, former supervisor)PhoneEmailAddress Line 1 (list the name of the organization where you worked with the reference)DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify: We are not able to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.Employment eligibility verification requirements: DOC complies with the requirements for the federal Employment Eligibility Verification Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply. Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.Represented Position: This position is represented by the Washington Federation of State Employees (WFSE). Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days each year, in accordance with the CBA 8 hours of paid sick leave per month12 paid holidays each yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation Visit our benefits page to see more!For questions about this recruitment, or to request reasonable accommodation in the application process, contact christine.salvador@doc1.wa.gov. Make sure you reference the recruitment/job # listed above, it begins with 2024-. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
Office Assistant 3 (OA3)Community Corrections DivisionOlympia, WA[WFSE DOC Salary Range 38: $3,330.00-$4,423.00]If you are viewing this posting from an external job site (such as really), copy/paste and search via the following link to apply directly to this and other positions within our agency: https://www.governmentjobs.com/careers/washington/doc. The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives. Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Olympia Central Field Office located at the 715 8th Ave SE Olympia, WA 98504.Under general supervision from the Secretary Supervisor, this position performs a variety of complex clerical projects and assignments for the Secretary Supervisor, Community Corrections Supervisor (CCS), and several Community Corrections Officers (CCOs). This position maintains supervised individuals Field Files (FFs) and information; processes a variety of correspondence; conducts research via various databases; and provides customer service in a collaborative effort to improve public safety. Work hours: Monday-Friday, 8:00 am to 5:00 pm.We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! HOW TO APPLYComplete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following required documents: Cover letter regarding your interest in this position.Detailed chronological resume. Your resume will not substitute for the 'Work Experience' section of the online application. And include at least three professional-level references with valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of professional references. References are not contacted until after the interview process.Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.Do not include personally identifiable information or personal photos within your application packet.Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.
EXAMPLE OF DUTIES
Provide general clerical support.Answer multi-line phones.Greet and direct clients, general public, and/or stakeholders to the appropriate staff. Manage and maintain electronic and physical files.Create/maintain field files (FFs), intake packets, and investigation files.Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.Archive closed DOC field files.Manage the court liaison inbox. Other duties as assigned.
SUPPLEMENTAL INFORMATION
Vision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.Visit Mission & Vision | Washington State Department of Corrections for more information about our agency. IMPORTANT NOTES: References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Within your online application (or attachment), you must include a minimum of three professional references with a valid email and phone number for each. Current/recent supervisors are preferred. Make sure you complete the following fields for each reference: First and Last nameTitle (include their relationship to you, for example: Field Administrator, former supervisor)PhoneEmailAddress Line 1 (list the name of the organization where you worked with the reference)DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify: We are not able to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.Employment eligibility verification requirements: DOC complies with the requirements for the federal Employment Eligibility Verification Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply. Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.Represented Position: This position is represented by the Washington Federation of State Employees (WFSE). Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days each year, in accordance with the CBA 8 hours of paid sick leave per month12 paid holidays each yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation Visit our benefits page to see more!For questions about this recruitment, or to request reasonable accommodation in the application process, contact christine.salvador@doc1.wa.gov. Make sure you reference the recruitment/job # listed above, it begins with 2024-. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
Salary : $3,330 - $4,423
