What are the responsibilities and job description for the Purchasing Specialist - Procurement & Supply Specialist position at State of Washington?
Salary : $3,910.00 - $5,117.00 Monthly
Location : Thurston County - Lacey, WA
Job Type : Full Time - Non-Permanent
Remote Employment : Flexible / Hybrid
Job Number : 24-WGS-09
Department : Gambling Commission
Division : Business and Financial Services
Opening Date : 12 / 02 / 2024
Description
This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date of December 23, 2024 . It is in the applicant's best interest to submit materials as soon as possible.
Gambling Commission Career Opportunity
The Gambling Commission's Business and Financial Services (BFS) team is looking for someone to fill a two-year non-permanent Procurement / Supply Specialist 2 . This position oversees all non-contract purchases. Our ideal team member will be analytical, customer focused, and adaptable and flexible to changing business needs.
BFS provides support for agency priorities through quality financial and operational management including budgeting, contracting, grant management, fiscal monitoring, purchasing, and accounting services. Additionally, BFS is responsible for ensuring financial compliance with state and federal laws, regulations, and reporting requirements.
This full-time position is located at our Headquarters in Lacey, Washington.
The Procurement & Supply Specialist 2 position supports the agency and its mission by planning, coordinating, and performing procurement of services, supplies, materials, parts, and equipment in accordance with state laws and requirements. Additionally, this position processes employee training requests, tracks agency inventory, and manages facilities-related issues.
Who we are :
Our mission is to protect the public by ensuring that gambling is legal and honest. The Gambling Commission is a state accredited, limited jurisdiction law enforcement agency and is the second oldest gambling regulatory agency in the country. We are the only statewide agency that licenses and regulates an estimated $3.5 billion industry.
Why Join Our Team? We are a small agency of approximately 120 employees. If you are interested in working in an environment where employee voices matter and employees are recognized for their contributions, this may be the agency for you!
We are committed to equity, diversity, and inclusion, fostering an inclusive work environment.
As a Washington state agency, we offer :
- that bring together groups of employees with a common interest or characteristic.
- Professional development opportunities.
- Educational and career development aid.
- Eligibility.
- A comprehensive designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.
To learn more about our agency, we invite you to
Duties
As the agency's purchasing specialist, you'll be responsible for the procurement of goods, ensuring state, agency, and federal laws and regulations are followed. As the training registrar, you'll maintain records and process training requests, enrolling employees in classes, conferences, and more. You'll also maintain the systems for inventory and serve as the point of contact for facility and equipment maintenance or repairs.
Qualifications
Required Education and Experience
Each of the following items are required. Computer skills may be gained either on the job or via course work.
researching and applying procurement regulations rules, procedures, and policies pertaining to job functions; and
Researching and determining vendor sources for good and services
Associate's degree in purchasing or supply chain management can substitute for working knowledge and experience.
We may give preference to applicants with the following experience :
Required competencies
In addition to the above qualifications, this position requires regular, punctual, and reliable attendance to accomplish assigned duties.
You can review the detailed duties by downloading the
Supplemental Information
The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation. Information obtained from background checks will not necessarily preclude employment.
How to apply
Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.
Submit the materials listed below. Applications without these materials may be declined.
NOTE : As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process.
General suggestions for creating a good application packet :
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N / A" in the supplemental question responses will be considered incomplete.
Applicants who are selected to move forward in the recruitment process will be invited to attend an online skills assessment session. Participation in this event is required as part of our recruitment and selection process. To successfully participate in the virtual assessment, participants will need to meet the following technical requirements :
The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For questions regarding this recruitment announcement, email us at or call (360) 252-9964.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits :
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note : If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note : Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and / or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note : Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
If you wish, please provide your pronouns and your preferred name. We will use these during the recruitment process. If you do not wish to provide this information, please enter n / a for this question.
Are you a current WSGC employee?
Are you willing and able to undergo a criminal background check and credit check if you are selected as a candidate for this position?
Please select which of the following best describes your highest level of completed education :
Do you a high school diploma or GED equivalency?
Do you have an associate's degree in purchasing or supply chain management?
Do you have working knowledge of and experience in researching and applying procurement regulations rules, procedures, and policies pertaining to job functions and purchasing and procurement methods as described in the required experience section of this announcement?
If you answered yes to the previous question, provide detail of how you gained your working knowledge and experience. Include which employers you exercised these abilities, the tasks you performed, and what roles you held at the time. Be specific in your response - we encourage you to provide specific examples.
Explain your ability to handle multiple and changing assignments, proactively manage your workload, and complete tasks by scheduled deadlines while accommodating unexpected work on short notice. Include which employers you exercised these abilities, the tasks you performed, and what roles you held at the time. Be specific in your response - we encourage you to provide specific examples.
Explain your ability to communicate effectively, both orally and in writing, to articulate complex information in easily understandable terms. Include which employers you exercised these abilities, the tasks you performed, and what roles you held at the time. Be specific in your response - we encourage you to provide specific examples.
Which of the following best describes your highest level of Microsoft Excel skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
Which of the following best describes your highest level of Microsoft Outlook skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
Which of the following best describes your highest level of Microsoft Word skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
Describe your purchasing and procurement experience or payables experience in a Washington State agency. If you do not have this experience, please enter 'I do not have this experience.' Not having this experience does NOT disqualify your application from consideration.
Describe how you have gained a year experience explaining rules, regulations, policies and / or procedures to staff and managers. If you do not have this experience, please enter 'I do not have this experience.' Not having this experience does NOT disqualify your application from consideration.
Describe your knowledge of and experience in the development of purchasing, procurement and / or contract documents. If you do not have this experience, please enter 'I do not have this experience.' Not having this experience does NOT disqualify your application from consideration.
Describe your knowledge of and experience with state systems such as AFRS, WEBS, and TLC. If you do not have this experience, please enter 'I do not have this experience.' Not having this experience does NOT disqualify your application from consideration.
Describe your experience and skills with Adobe Acrobat. If you do not have this experience, please enter 'I do not have this experience.'
I hereby state, by selecting yes, that the information within this application and the supplemental questionnaire is correct. I understand that any misrepresentation or omission of any information will result in my disqualification from consideration for employment or, if employed, my dismissal. I understand that this application is not a contract, offer, or promise of employment.
How did you learn about this job opportunity
If you selected "other" or "Employee Referral" above, please list where or who informed you about this employment opportunity.
Required Question
Salary : $3,910 - $5,117
