Purchasing Specialist - Procurement & Supply Specialist

This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date of December 23, 2024. It is in the applicant’s best interest to submit materials as soon as possible.
 
Gambling Commission Career Opportunity

The Gambling Commission’s Business and Financial Services (BFS) team is looking for someone to fill a two-year non-permanent Procurement/Supply Specialist 2.  This position oversees all non-contract purchases. Our ideal team member will be analytical, customer focused, and adaptable and flexible to changing business needs.
 
BFS provides support for agency priorities through quality financial and operational management including budgeting, contracting, grant management, fiscal monitoring, purchasing, and accounting services. Additionally, BFS is responsible for ensuring financial compliance with state and federal laws, regulations, and reporting requirements.
 
This full-time position is located at our Headquarters in Lacey, Washington.
 
The Procurement & Supply Specialist 2 position supports the agency and its mission by planning, coordinating, and performing procurement of services, supplies, materials, parts, and equipment in accordance with state laws and requirements. Additionally, this position processes employee training requests, tracks agency inventory, and manages facilities-related issues.

Who we are:
Our mission is to protect the public by ensuring that gambling is legal and honest.  The Gambling Commission is a state accredited, limited jurisdiction law enforcement agency and is the second oldest gambling regulatory agency in the country.  We are the only statewide agency that licenses and regulates an estimated $3.5 billion industry. 
 
Why Join Our Team?  
We are a small agency of approximately 120 employees.  If you are interested in working in an environment where employee voices matter and employees are recognized for their contributions, this may be the agency for you!
 

We are committed to equity, diversity, and inclusion, fostering an inclusive work environment.

As a Washington state agency, we offer:

• Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic.
• Professional development opportunities.
• Educational and career development aid.
• Public Service Loan Forgiveness Eligibility.
• A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.

To learn more about our agency, we invite you to visit our website.As the agency’s purchasing specialist, you’ll be responsible for the procurement of goods, ensuring state, agency, and federal laws and regulations are followed. As the training registrar, you’ll maintain records and process training requests, enrolling employees in classes, conferences, and more. You’ll also maintain the systems for inventory and serve as the point of contact for facility and equipment maintenance or repairs.Required Education and Experience

Each of the following items are required. Computer skills may be gained either on the job or via course work.

• High school diploma or GED equivalency. 

AND

• Working knowledge of and experience in*:
  • researching and applying procurement regulations rules, procedures, and policies pertaining to job functions; and
  • purchasing and procurement methods, including:
    • Researching and determining vendor sources for good and services
    • Analyzing requests to ensure compliance with purchasing rules and laws
    • Development of requests for bids

• Ability to handle multiple and changing assignments, proactively manage own workload, and complete tasks by scheduled deadlines while accommodating unexpected work on short notice.
• Proven ability to communicate effectively, both orally and in writing, to articulate complex information in easily understandable terms.
• Basic Microsoft Work skills; Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, borders, headers, and footers; use the word look up (thesaurus, dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates.
• Basic Microsoft Excel skills; able to create basic worksheets and formulas; use basic functions; modify and format a worksheet; print workbooks.
• Basic Microsoft Outlook skills; able to compose email messages; send and respond to messages; organize email to folders; create contact information; schedules appointments and meetings.

*This working knowledge experience is typically gained through three or more years of related experience with a Washington state agency, but a specific number of years of experience is not required.

We may give preference to applicants with the following experience:

• Purchasing and procurement experience or payables experience in a Washington State agency.
• One year experience explaining rules, regulations, policies and/or procedures to staff and managers.
• Knowledge of and experience in the development of purchasing, procurement and/or contract documents.
• Knowledge of and experience with state systems such as AFRS, WEBS, and TLC.
• Basic Adobe Acrobat skills: able to merge documents, edit and redact existing documents.

Required competencies

• Critical Thinking
• Analysis
• Accountability
• Computer skills
• Fiscal Accountability
• Analyze Financial Reports
• Workload Management
• Adaptability/Flexibility
• Written Communication
• Interpersonal Influence
• Confidentiality
• Communication and Collaboration
• Customer Focus
• Professionalism and Integrity
• Diversity, equity, and inclusion:  knowledge, understanding, and commitment

In addition to the above qualifications, this position requires regular, punctual, and reliable attendance to accomplish assigned duties.

You can review the detailed duties by downloading the position description.

The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting.  Applicants will be required to sign a release authorizing the background investigation.  Information obtained from background checks will not necessarily preclude employment. 

How to apply
Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.
 
Submit the materials listed below. Applications without these materials may be declined.

• Cover letter
• Resume
• Provide three (3) professional references as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  

NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process.
 
General suggestions for creating a good application packet:

• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. 
• Carefully read each of the supplemental questions and respond completely to each one.  Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. 
• Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. 
• Make sure your application reflects your best writing.
• Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. 
• If applicable, a transcript (official or unofficial) specifically showing your accounting, auditing or budgeting credits.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

Applicants who are selected to move forward in the recruitment process will be invited to attend an online skills assessment session. Participation in this event is required as part of our recruitment and selection process. To successfully participate in the virtual assessment, participants will need to meet the following technical requirements:

• Reliable Internet/Wi-fi
• Web camera
• Microsoft Office Word and Excel (or Google equivalents)

The Washington State Gambling Commission is an equal opportunity employer.  Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to recruitment@wsgc.wa.gov.  Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For questions regarding this recruitment announcement, email us at recruitment@wsgc.wa.gov or call (360) 252-9964.

Salary : $3,910 - $5,117