Executive Assistant

Stateside Brands is a rapidly growing spirits company dedicated to crafting premium-quality beverages– Surfside Iced Teas and Lemonades, Stateside Vodka, and Stateside Vodka Sodas. With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence.

Job Summary

The Executive Assistant at Stateside Brands will support the executive team by managing schedules, coordinating meetings, and handling communication between internal and external partners. This role is responsible for ensuring the efficient flow of information, organizing travel arrangements, and maintaining office operations. The Executive Assistant will also oversee the preparation of reports, presentations, and other documents while managing expense reports and various administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality in a fast-paced environment.

Key Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners, ensuring effective communication and follow-ups.
• Manage the flow of information with accuracy and in a timely manner across the organization.
• Oversee executives’ calendars, coordinate meetings, and manage travel and accommodation arrangements.
• Act as the office manager by maintaining office supplies and handling common office space needs.
• Prepare and format internal and external communication materials such as memos, emails, presentations, reports, and contracts.
• Record minutes during key meetings and distribute summaries.
• Organize and maintain the office filing system to ensure documents are easily accessible and up to date.
• Handle expense reports and manage executive requests related to expenditures.
• Assist with various administrative tasks as directed by executives to support the broader needs of the business.
  
  

Required Qualifications

• 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Exceptional organizational and multitasking abilities, with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to meet tight deadlines.
• Military experience is a plus.
  
  

Compensation

• Estimated Base Salary Range: $65,000 - $85,000 USD.
• Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications.
• The salary range refers to base salary only and is not inclusive of the total compensation package.
  
  

Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.