Human Resources Specialist

Job Summary:

The Human Resources Specialist performs specialized duties related to Human Resources, ensuring accurate and reliable HR processes and operational support. This position handles confidential information and sensitive situations, requiring good judgment and discretion. The ideal candidate is detail-oriented, organized and passionate about supporting a dynamic manufacturing workforce. Learn more at www.steelobrien.com.

Duties/Responsibilities:

• Builds positive professional relationships and fosters an inclusive environment, conducive to employee engagement and growth.
• Provides overall administrative support to the HR department, including maintaining and processing documentation and records.
• Coordinates recruiting processes within area of responsibility.
• Builds positive working relationships with temporary agencies, serves as liaison, and submits temporary payroll and processes invoices.
• Responsible for weekly payroll functions including answering employee and supervisor time and attendance questions, , reviewing and submitting time and payroll, and distributing checks.
• Maintains Time & Attendance point system and identifies necessary disciplinary actions.
• Supports performance management and retention by tracking milestone dates for employees and temps (30-60-90-day evaluation reviews and annual reviews), providing applicable documents to supervisors/leads and ensuring timely completion.
• Administers employee benefits including paying invoices, uploading contribution files, running reports, and assisting employees.
• Answers frequently asked questions from applicants and employees relative to standard policies, procedures, benefits, hiring processes, etc.
• Prepares routine reports for use by HR and Operations.
• Assists with or coordinates projects, such as HR events, benefits open enrollment, performance management events, employee communications, company-wide meetings, etc.
• Assists with training programs and may conduct instructional and informational activities.
• Prepares and edits professional documents and correspondence for the organization.
• Protects employee confidentiality and complies with applicable federal, state, local, and company regulations and policies.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Strong ability to assess a situation/task/project and independently take action to address/complete it.
• Knowledge of office management systems and procedures.
• Ability to operate general office and computer equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Ability to maintain confidential information and exercise good judgement.
• Ability to represent the company favorably with employees and exemplify company values. Act as a champion of company culture, ethics and safety.
• Demonstrate ability to gain trust and respect of employees at all levels of the organization.
• Demonstrate empathy and advocate for employees.
• Listen respectfully to ideas and concerns, and communicate in a positive manner with all employees.

Qualifications:

• Associate degree in HR, business or a related field required.Bachelor’s degree preferred.
• Two or more years of HR-related experience, preferably in a manufacturing or distribution setting.
• HR certification such as aPHR, PHR, or SHRM-CP is a plus
• Knowledge of or willingness to learn relevant labor laws, safety standards and HR best practices
• Able to perform the physical demands of the job, including:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to safely navigate a manufacturing environment.

Culture:

• Accessible and approachable, respecting intellectual integrity and valuing individuality, building and fostering working relationships with business stakeholders from a variety of backgrounds, thus enabling a partnership mentality.
• Collaborative team player with his/her ego well in check.
• Open to feedback, continuous learning and committed to ongoing self-improvement.
• Adhere to and respect confidentiality.
• Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence.

Attendance Requirements: Attendance on a regular, consistent basis is mandatory.

Accommodations: If you need a reasonable accommodation under the ADA or other state or federal law to perform the essential job functions as listed above, you may request an accommodation in the interview process.