What are the responsibilities and job description for the Accounts Payable Clerk position at Stellar Energy Americas Inc?
Accounts Payable Clerk
Position Type: Full-time, Non-Exempt, Hourly
Reports to: Controller
Supervisory Responsibility: None
Location: Jacksonville, FL
Company Summary
Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region.
Summary Objective
The Accounts Payable Clerk is responsible for ensuring that all invoices and proposed payments are properly documented and approved prior to the release of funds. The AP Clerk also prepares checks for the Controller’s approval for release. Also, the AP Clerk is responsible for communicating with vendors and maintaining good relationships with them.
Essential Functions
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Sends check to Controller and obtains signatures as appropriate on all accounts payable checks.
- Distributes/mails checks as required.
- Directly communicates with vendors regarding AP inquires or issues.
- Coordinates activities between the Procurement and Project Management departments to ensure that all payments are made according to contractual and PO terms.
- Applies all credit card activity to the proper account. Maintain a log of all credit card payments.
- Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
- Assists all corporate personnel as necessary.
- Assembles and processes overnight shipments to vendors.
- Assists in monthly closings.
- Prepares analysis of accounts, as required.
- Performs filing, copying.
- Scans all invoices and supporting documents into JD Edwards.
- Prepares for ISO 9001 and other audits.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
- Problem Solving/Analysis.
- Customer/Client Focus.
- Familiarity with accounting software and terminology.
- Results Driven.
- Handle multiple priorities and changing priorities.
- Flexibility
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
This position may require occasional weekend work as job duties demand.
Travel
No travel is expected for this position.
Required Education and Experience
- High School Diploma.
Preferred Education and Experience
- Experience in processing payments, including performing the two-way or three-way match for properly ensuring that payments are supported.
Work Authorization
Must be authorized to work in USA.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
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