What are the responsibilities and job description for the Service Coordinator I ECM Care Coordinator position at Step Up on Second, Inc?

Job Description

Job Title : Service Coordinator I – ECM Care Coordinator

Program : CALAIM

REPORTS TO : Program manager of IE ECM Programs

HOURS : 8 : 00 AM-5 : 00 PM Monday-Friday

CLASSIFICATION : Hourly

LOCATIONS : : Yucaipa, Yucca Valley, Hemet, Joshua Tree, Palm Springs, Desert Hot Springs, Coachella, Indio

Requisition Number : 1600

SUMMARY : As a key part of CalAIM, Enhanced Care Management (ECM) is a statewide MediCal benefit available to select “Populations of Focus" that will address clinical and non-clinical needs of the highest-need enrollees through intensive coordination of the member’s health, wellness and an umbrella of services related to enrollee’s overall progress of care. Beneficiaries will have this single care coordinator who will strategize care and care services, which include physical, behavioral, developmental, and social services delivery systems, making obtaining care effective and efficient. Providing in-person, field-based services, ECM staff will meet beneficiaries wherever they are – on the street, in a shelter, in their doctor's office, or at home. Under the supervision of the ECM program manager.

DUTIES : SCI Care Coordinator is responsible for working effectively with and as part of the Step Up’s ECM program to provide high quality, effective care management to ECM members. The care coordinator I will provide field-based services within provider guidelines which includes : outreach and face-to-face engagement focusing on member’s present health goals, concerns, and needs. The care coordinator may address present mental health behaviors, and would coordinate member’s care such as appointment scheduling and referral management, resource linkages, transportation, and / or durable medical equipment requests.

The care coordinator is responsible to collaborate care with the member’s primary care physician (PCP) and to ensure that both member and PCP participate in the development of care plan and to strategize and with the ECM interdisciplinary team and management. Additionally, this position works collaboratively with enrolled member’s families, and other professionals including the designed care team, health professionals and organizations in the community to ensure quality of care for members, seamless transition of care, and facilitation of services is expected. Care coordinator is to use relationship based strategies to engage members in care as well as motivational interviewing or similar empathy based strategies. Care coordinator must have strong organizational skills, computer data entry and other administrative program expertise to submit required documents, visits notes, care plans, demographics, legal documents and other mandatory files into provider portals and Step Up program systems on time and on a daily basis.

In addition, care coordinator I will be able to conduct basic health data and submit health outcomes such as labs, discharge plans and other health related records. The care coordinator is a mandated reporter and advocates for the health, protection and safety of the enrolled member.

Leadership, Administration, Oversight

Complete and become proficient in each Healthcare Plan’s Electronic Health Record to ensure documentation is accurate and in compliance with regulatory requirements and accreditation standards.
Ensure the privacy and security of the PHI as outlined in Step Up’s policies and procedures relating to HIPAA complain including attending annual compliance training.

Direct Service and Support

Participate in outreach and engagement efforts to enroll referred members in ECM.

Assist Members in navigating the healthcare system, helping Members successfully participate in their medical and / or behavioral health care by overcoming barriers to care, sharing information on barriers with the PCP to improve care and outcomes. These activities are provided by field-based outreach.

Assisting with member’s transition upon discharge from medical or psychiatric hospitals. By coordinating with hospital discharge planning, being supportive in plan transitions.

Collaborating within the hospital to connect with members before they are released can start the relationship building that is important for the care coordinator’s success in member engagement.

Navigating housing, routinely revisiting the care plan, and supporting members in attending follow-up appointments

Play a key role in crisis response teams that provide community-based alternatives to justice involvement.

Deliver information about health and wellness in ways that the community can easily understand and provide information on ECM Member benefits and services.

Provide advocacy on behalf of ECM Members in the home, the community, and in provider organizations.

Transport and attend appointments to ensure successful completion of and outcomes of each health-related goal or task.

Engage with members in a manner that utilizes evidence-based approaches, such as motivational interviewing, that promote collaboration between the member and his or her health.

Assist Step Up ECM and other Providers understand the culture, norms, beliefs and preferences of the Members and their community by : representing the voice of the community, helping to create messages and materials that fit community culture, and delivering these messages in a way that fits the culture of Members.

Assist with the coordination of medical and behavioral health access issues with Step Up programs (not limited to CS, FSP, PSH), PCP offices, and specialists.

Participate in all formal and informal trainings to gain continue in knowledge on medical conditions including treatments and evidence-based for treatment always staying within scope.

Collaborate on Member care issues with other Step Up’s ECM team in scheduled systematic case reviews and ad hoc case reviews and consult with Nurse Care Coordinator III, and SCII before taking any action that is clinical in nature

Model the highest ethical behavior in relationship with co-workers, supervisor, members, provider, and colleagues in the community and within Step Up’s ECM.

Promote a collaborative and effective working environment with the Step Up’s ECM team by engaging in evidenced based communication strategies (such as Motivational Interviewing) when discussing responsibility / sharing of tasks, effective resolving conflict as they arise and collaborating on member case discussions.

Build and maintain a positive working relationship with members and providers including by not limited to communication via in-person, over the phone, and through digital means, such as email and fax.

Model commitment to continuous quality improvement by engaging in quality improvement initiative and projects such as by identifying and assessing gaps and by identifying, developing and testing new practices for improving the outcomes of the ECM.

Participate in staff meetings, trainings, individual supervisions, and other activities as needed or directly by the Step Up’s ECM team.

Any other duties as required to ensure ECM operations are successful

Documentation and Data Collection

Maintain documentation for each member contact as instructed and within the program timelines (within 48 hours, weekly, monthly, and quarterly).

Complete CHA : Due immediately upon enrollment, annually, and condition changes.

Obtain member’s Blood Pressures : Due Every 60 days. Updated blood pressures can be obtained by checking the healthcare plan’s portal, member self-monitoring of their blood pressure (Per member report or by utilizing ECM staff’s blood pressure monitors during in-person appointments), or educating members on how to call PCP to obtain their most recent blood pressure.

Complete member’s PHQ-9 : Due every 30 days

Complete Care Plans : Due upon enrollment, and updated Care Plans are due every 90 days.

Transition of Care Discharge (TOC) : Due within 7 days of the member’s admission and discharge from an inpatient hospital stay.

Submitting billable notes to provider portals, Step Up electronic health records (Welligent) and maintaining member’s charts and profiles.

Keep an accurate and up to date calendar to reflect daily schedule.

Maintaining caseload and census daily

Report emergencies, urgent care needs, crisis, etc. to Step Up management necessary documentation.

SKILLS : Highly skilled interpersonally, with excellent relationship skills. Knowledgeable and skilled in Evidenced based communication such as Motivational Interviewing or similar empathy-based communication strategies. Able to sufficiently engage with members and healthcare providers in a variety of settings such as on the phone, at member’s homes, streets if homeless, in hospitals and other health settings. Ability to develop relationships with community members and leaders, including in the faith-based community. A high degree of skillful decision-making and judgement, in an autonomous position, including knowing when to consult with the team, supervisors, and experts. Understanding of and sensitivity to mental health conditions and addictive disorders. Understanding of and sensitivity to multi- cultural communities. Awareness of the impact of unmitigated bias, and judgement on health; a commitment to addressing both. Bilingual (English Spanish preferred). Understanding of, and a commitment to, high preforming team practices.

QUALIFICATIONS : AA degree or equivalent. 2 years’ experience working in community outreach, customer service, or within a medical office, or a behavioral health or substance use disorder program. A valid California driver’s license and clean driving record. A reliable vehicle and valid automobile insurance is mandatory, as automobile travel is required in the Inland Empire either by personal or company vehicle. Step Up will verify these requirements. A clean report Department of Justice background check.

SUPPLEMENTAL INFORMATION : Work with people experiencing homelessness whether on the streets, in shelters or other places of habitation or services, may present inherent challenges and difficulties such as : exposure to bed bugs or other infestations, unpleasant smells or odors, individuals who may have poor hygiene or unclean homes due to homelessness, mental health symptoms, or poverty. Additionally, in working with our members, employees may encounter instances of profanity, sexually explicit or derogatory language, or verbal or physical expressions of anger and trauma. Very rarely do these situations ever escalate to physical contact, and negative or derogatory communication patterns can often be negotiated successfully. All direct care staff are provided adequate training to develop skills to deescalate crisis situations that may arise and Step Up has established procedural safeguards for all employees to mitigate (but not eliminate) these inherent risks of employment.

Please Note : This position is part of the Service Employees International Union (SEIU721) Bargaining Unit.

PHYSICAL REQUIREMENTS : While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. The employee is frequently required to walk, balance, stoop, kneel, and / or crouch. The employee must occasionally lift and / or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.

Step Up utilizes the principles of trauma-informed care and mental health recovery. These principles inform our Core Values of Hope, Wellness, Voice and Choice, Respect, and

Collaborative Relationships. As representatives of Step Up, employees agree to adhere to these values in their interactions with members, colleagues, supervisors, and associated community members.

STEP UP CORE VALUES

HOPE – We believe all people have the capacity for positive growth and change. We use hope to inspire and motivate ourselves, our members, our colleagues, and our community.

WELLNESS – We believe in promoting a culture that supports healthy and fulfilling lives. We use a supportive environment to foster well-being for ourselves, our members, our colleagues, and our community.

VOICE AND CHOICE – We believe in the right to choose and be heard. We use voice and choice to create meaningful outcomes and empowerment for ourselves, our members, our colleagues, and our community.

RESPECT – We believe in promoting interactions that are non-judgmental, transparent. We use respect to guide all of our words and actions with ourselves, our members, our colleagues, and our community.

COLLABORATIVE RELATIONSHIPS – We believe in forming partnerships to share resources, knowledge, and experiences. We use collaborative relationships to strengthen accomplishments for ourselves, our members, our colleagues, and our community.

Step Up is committed to providing quality services that adhere to the highest ethical standards and principles. All Step Up employees agree to adhere to the ethical policies and codes of conduct, as outlined in the Employee Handbook and those specified for this grant.

Step Up provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.

STEP UP IS AN EQUAL OPPORTUNITY EMPLOYER

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