What are the responsibilities and job description for the Office Manager position at Stevens Point Auto Center?
Annual Salary: $55,000 - $65,000 based on experience.
Our vision is to help every employee be so effective that we are able to be helpful to others. The Rydell company sets every employee up for the greatest success possible. We are extremely passionate about what we do and it reflects in our every day process with customer service being our top priority. At Stevens Point Auto center we offer three brands, Ford, Hyundai and Volkswagen and a used car division all under one roof. We have a world class service/parts and collision center on site as well making it a one stop shop for everything automotive. The Rydell Company has a great history of community involvement as well! If you have ever thought about working in the auto industry, now is the time.
Stevens Point Auto Center is seeking an experienced, hands-on, automotive dealership Office Manager to manage the daily activities of the accounting office, ensure accurate and timely financial reporting, and work closely with the General Manager and other managers to effectively run the dealership and manage expenses. The Office Manager is responsible for processing and generating financial data for all dealership departments, which together represent the accurate financial condition of the business.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401K Plan
- Paid Training
- Paid Holidays
- Employee discounts on products and services
- Competitive Wages
- Growth Opportunities
- Promote From Within
- Holiday Parties & Celebrations
- Company Cookouts/Picnics
- Heavily involved in giving back to the community
Essential Duties
- Hires, trains, and supervises office personnel
- Analyzes and organizes office operations and procedures, with working knowledge of accounting office positions
- Works with office staff to ensure the timely completion of assigned tasks
- Assists in Preparing a complete financial statement monthly according to dealership guidelines as well as, the manufacturer's format and time frame
- Interpret and analyze the financial statement continually
- Controls all posted documents, including vehicle deals, commissions and additions and changes to inventory
- Dealer trade/wholesale/transports
- Controls petty cash amounts for dealership and sales department
- Provides a timely daily operating control (DOC) and keeps the dealer/controller informed about trends
- Reconciles select accounts monthly
- Approves adjustments to inventory and receivable accounts
- Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate
- Print monthly journals, schedules, and general ledger. Closes month by processing accounting month-end
- Participates in the preparation of short and long-term forecasts
- Assists in completion of annual review/audit
- Ensures compliance with all government regulations
- Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly
- Administers charge-back program for late charges to inventory
- Prepares monthly floor plan report for use in commission calculations
- Prepares sales commission/chargeback detail reports
- Manages the payoff of vehicle floor plan and works with bank representatives
- Approves new charge accounts and oversees collection of past due accounts
- Compiles information and prepares reports as requested by management and/or dealer principal
- Cross trains with a qualified substitute to assist the office to operate smoothly
- Other tasks as assigned
Education and/or Experience
- Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
- Proficient in Microsoft Excel and Google sheets
- Excellent communication skills and a positive attitude are absolutely necessary
- Strong customer service, leadership and organizational skills
- Previous supervision/management of time required
- Excellent analytical ability
Salary : $55,000 - $65,000
