Office Administrator

Job Summary

We are seeking a highly organized, proactive, and professional individual to spearhead our clients’ experiences, oversee daily administrative operations, and ensure the smooth functioning of our office. The ideal candidate will possess strong clerical and customer service skills. They will also have experience in multitasking, managing schedules, and maintaining effective communication across departments. This role is essential for fostering a positive client experience, productive work environment, and supporting the overall goals of Stewart Construction.

The role you’ll contribute:

Client Coordination

· Provide excellent customer service to all potential, existing, and previous clients with every interaction

· Professionally greet/assist walk-in clients and answer the phone/voicemails/written communication

· Monitor the general information email for client web inquiries

Office Management

· Manage/order office supplies and equipment

· Scheduling and coordinating meetings

· Light housekeeping (coordinate cleaner days, take out trash, & load dishwasher)

· Maintain & update various spreadsheets used for project tracking

· Assist in onboarding new hires

· Manage company cell phones & GPS systems

Assist Production team

· Call clients with schedule updates

· File & coordinate permits

· Update and maintain construction management software

Assist Design team

· Coordinate between design and marketing team as needed

· Help tidy Showroom and keep organized

Assist Accounting team

· Take client payments and provide receipts

Required:

Previous customer service (3yrs minimum)

Positive attitude

Strong organizational, multitasking, and time management skills

Strong computer skills, especially with Microsoft Office suite

Excellent communication and interpersonal abilities

Ability to work independently and in a team environment

Consistent ability to get to work

High School Degree or GED

Preferred:

Some college or degree

Competency with construction management software

We Offer:

Competitive pay – paid weekly

Family-friendly work/life balance encouragement

IRA Matching Retirement Plan

Paid Time Off

Paid holidays including paid Christmas-New Years week off

Medical Benefits (including dental & vision)

Pay Range:

$17-$21 hourly

Schedule:

Full Time

Shift:

7am – 4pm, Monday-Friday with one hour lunch

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Sebring, FL 33870: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $21