Project Accountant

Stillwater Sciences is seeking a Project Accountant based in Berkeley or Davis, CA. This position is integral to Stillwater's business operations and financial sustainability. To succeed in this role, the Project Accountant must be able to work independently and as part of a team, focus and remain calm under deadline pressure, and solve problems efficiently and effectively. The Project Accountant must possess good communication skills for interacting with Project Managers and other support staff regarding billing, sub-consultant, and invoice matters. This is a full-time, 40 hours-per-week position. 

Duties include, but are not limited to: 

• In partnership with other Project Accountants, work with Project Managers on monthly T&M, Fixed Price, Lump Sum, Daily Rate project billings (using Deltek Vantagepoint software). 

• Make labor transfers, enter and post subconsultant invoices, and make other types of edits to client invoices. 

• Review Employee Expense reports. 

• Run various project reports and provide support to other Project Accountants as requested. 

• Maintain well-organized and complete electronic billing files. 

• Assist Project Managers with Deltek Vantagepoint Resource Planning, including input and reporting. 

• Work on monthly A/R collections. 

• Provide backup support in other areas of the accounting department. 

• Ad hoc tasks as needed. 

Minimum qualifications required:

• Must have prior project accounting or project billing experience.
• Must have 2 or more years of experience preparing project invoices using compensation methods such as T&M, Fixed Price, Lump Sum, Daily Rates, etc.
• Must have prior experience working in an architecture or engineering firm, or other industry that bills job costs or fee for service.
• Prior experience using an ERP software system preferred (Deltek Vantagepoint most preferred).
• Proven organizational skills with the ability to effectively manage a variety of tasks.
• Strong attention to detail, follow-through, and problem-solving skills.
• Confidence to interact with all levels of staff, agency representatives, and clients in a professional and courteous manner.
• Intermediate Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat skills. Experience with Pivot Tables, SumIf, and other functions, or a desire to learn.
• Versatility to work both independently and collaboratively.
• Personal integrity and sound judgment in working with confidential information.

The ideal candidate will: 

• Thrive in a fast-paced environment managing job duties and deadlines in a matrixed organizational structure. 

• Find enjoyment working with a group of scientists who are passionate about what they do. 

• Possess analytical skills to resolve inquiries, confidence, initiative, effective communication skills (both verbal and written), and excellent organizational skills. 

Compensation and Application: 

• $72,000 - $80,000 annually-Salary is commensurate with qualifications and experience 

• Non-Exempt, full-time position with competitive compensation package including Paid Time Off, a 401(k) plan, full health and dental care, and employee ownership under our Employee Stock Ownership Program (ESOP) after entry criteria are met. 

• Hybrid schedule with minimum of 24 hours/3 days a week in the office- either Berkeley, CA or Davis, CA. 

• Please provide a resume and cover letter describing your experience in MS Word or PDF format. 

• Applications without a cover letter will not be considered. 

• Position will remain open until filled. 

• Must have a valid work authorization. 

About Stillwater Sciences: 

Stillwater Sciences (www.stillwatersci.com) is an employee-owned environmental consulting firm specializing in scientifically based solutions to aquatic, terrestrial, and watershed resource management. We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes. We maintain a collaborative work environment that promotes productive and rigorous applied science. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.