What are the responsibilities and job description for the Legal Support Coordinator position at Stoll Keenon Ogden PLLC?

Job Description

POSITION DESCRIPTION

JOB TITLE : Legal Support Coordinator

STATUS : Non-Exempt

SUMMARY : Under the general supervision and according to established policies and procedures of the Operations Team and / or Human Resources Team. The Legal Support Coordinator will perform a variety of duties specific to attorney and business unit support including organizing, scheduling, receptionist duties, client support assistance and general administrative duties. This position is non-exempt.

Duties and Responsibilities – Legal Support Coordinator :

Assist with the preparation and filing of legal documents electronically and manually as requested by attorneys or paralegals.
Processing and scanning of team and client related mail.
Manage office communications including receptionist duties, interoffice mail, etc.
Docketing and managing deadlines, scheduling and calendaring as requested by legal team.
General client and team administrative support including printing, mailing, package delivery or pick-up, organizing and managing client document needs.
Assist with client meeting needs including facilitating food deliveries for attendees, securing conference rooms and ensuring meeting set-ups have been completed.
Manage office appearance by ensuring conference rooms are presentable prior to meeting start.
Order business supplies as needed or requested.
Running reports as requested by Attorneys and Paralegals.

Job Requirements / Skills :

Strong organizational skills, attention to detail and ability to manage and prioritize a variety of projects while working with multiple supervisors.

Technologically savvy with proficiency in MS Word, Excel, and Outlook.

Has the ability and willingness to learn new technology applications and processes.

People oriented – enjoys interacting and communicating cooperatively with a wide range of colleagues from across the firm and visiting clients.

Creates a welcoming environment for office visitors and SKO team members.

Demonstrated flexibility in responding to workflow demands.

Achievement oriented – enjoys taking on challenges while being proactive.

Capable – shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment.

Committed to an inclusive work environment and supportive of all team members.

Team member who maintains the willingness and mentality to get the work completed when needed. Willing and able to work overtime when required. Adaptable and flexible.

Knowledge, Skills & Abilities Required :

High School Diploma or equivalent is required, some colllege experience preferred.

Familiar / proficient with Microsoft Office (Excel, Word, Outlook).

Law Firm or professional services experience preferred.

Strong written and oral communication skills.

Solid interpersonal skills, with focus on rapport-building and listening.

Ability to collaborate with paralegals, attorneys and other legal assistants throughout the Firm to ensure best practices are applied across the organization.

Job Type : Full-time in-office. Normal work week 37.5 hours. Work additional or irregular hours to perform essential duties as required.

PHYSICAL REQUIREMENTS :

This position requires sitting for the majority of the workday. May lift up to 5 – 10 lbs.

IMMEDIATE SUPERVISOR :

Supervising Attorneys and Paralegals

Benefits :

401(k)

Paid time off (PTO)

Medical, Dental, Vision, Life & Disability Insurance

Wellness program

Paid parking

Stoll Keenon Ogden is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package. Final candidates are required to pass a pre-employment criminal background check.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.

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