What are the responsibilities and job description for the Secretary / front desk at a small school position at Sundrops Montessori School Daniel Island Campus?
Summary
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. You would be greeting parents daily when they arrive to pick up and drop off their children.
Duties
Requirements
Nice To Haves
Benefits
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. You would be greeting parents daily when they arrive to pick up and drop off their children.
Duties
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies..
- Make copies of correspondence or other printed material.
- Learn to operate new office technologies as they are developed and implemented.
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for supervisors.
- Mail newsletters, promotional material, or other information.
- Order and dispense supplies.
- Conduct searches to find needed information, using such sources as the Internet.
- Establish work procedures or schedules and keep track of the daily work.
- Take dictation in shorthand or by machine and transcribe information.
- Operate electronic mail systems and coordinate the flow of information, internally.
- Use computers for various applications, such as database management or word processing.
- Create, maintain, and enter information into databases.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Requirements
- Operate computers or computerized equipment.
- Enter information into databases or software programs.
- Operate office equipment.
- Record information from meetings or other formal proceedings.
- Distribute materials to employees or customers.
- Prepare informational or reference materials.
- Answer telephones to direct calls or provide information.
- Refer customers to appropriate personnel.
- Greet customers, patrons, or visitors.
- Operate office equipment.
- Schedule appointments.
- Send information, materials or documentation.
- Distribute materials to employees or customers.
- Order materials, supplies, or equipment.
Nice To Haves
- ADP Workforce Now
- Multi-line telephone systems
- Personal computers
- Photocopiers
- Photocopying equipment
- Canva
- Scanners
- Spreadsheet software
- Web conferencing software
Benefits
- Health, Life, Vision and Dental insurance available after 90 days.
- Salary, PTO and paid holidays available.
