Accounts Receivable Specialist (Temporary)

COMPANY DESCRIPTION

At AirLife, we are dedicated to improving the quality of every breath. Excellence with Every Breath is not just a tag line, but the way we work and take care of our customers. With a mindset to evolve, innovate, and grow, we are a premier manufacturer of the highest-quality and market-leading breathing consumables. This growth philosophy has positioned us to increase our global footprint and business reach, impacting even more people around the world. Our expanding family of the most trusted brands offers a product portfolio that spans the continuum of care from first responder to home care, with safety, patient comfort, and clinical performance in mind. Collective expertise allows us to provide quality products and experiences to our patients, customers, and our people. Our values of Customer first, Differentiate with our People, Bias for Action, Continuous Improvement and Accountability define who we are and how we work. Join us!

POSITION SUMMARY

This is a Temporary role, responsible for processing accounting transactions in accordance with established department policies and procedures.   Responsible for coordinating invoicing, cash receipts and applications, customer purchase order and account reconciliation, and general ledger posting and control accounts.

POSITION QUALIFICATIONS

The specific minimum competencies needed to perform the essential duties of the job include knowledge, skills, abilities, level of education, and experience necessary for successful performance.   These competencies are generally demonstrated through specific service, education, or training.

Knowledge: 

• Knowledge of invoicing charge-backs, adjustment and receipt journals and reconciliation and collections is required.  General ledger familiarity is desired.

Skills & Abilities:  

• Good oral and written communication skills, ability to perform basic math functions accurately, and proficiency in Microsoft is required.  Strong organization skills and ability to maintain accurate records are required.

Level of Experience:  

• Accounts Receivable experience of 3 to 5 years is required, preferably in a manufacturing environment.

Level of Education:  

• Associates Degree in Business Administration or equivalent work experience is required.

Travel: None

ESSENTIAL DUTIES AND RESPONSIBILITIES

The core tasks, duties, and responsibilities that must be performed on the job.

• Responsible for collection activities that include negotiating past due accounts with customers, credit holds and third party notification.
• Verify all accounting transactions to ensure complete and accurate data and make appropriate corrections as necessary.
• Process cash receipts in accordance with established department policies and procedures; reconcile cash and receipts received on a daily basis.
• Prepare statements and charge back letters and verify for accuracy.
• Assist with internal and external client/account inquiries and gather supporting documentation to resolve variances.
• Reconcile purchase orders and process customer invoicing.
• Release billing information for customer invoicing and check invoices for accuracy.
• Maintain accurate records and provide on-going financial quality control of client files, file audits, and any reconciliation to accounts.
• Provide support to asset-based financing and cash management reporting.
• Provide back up for Accounts Payable Specialist.
• Other duties as required.

OTHER RESPONSIBILITIES

• Focus on achieving our Company mission.
• Demonstrate accuracy and thoroughness in daily work; look for ways to improve and promote quality & safety. 
• Inspire the trust of others; treat people with respect and dignity and embrace the value of diversity.
• Use time efficiently; perform job accurately, thoroughly, and conserve Company resources to improve profits.
• Contribute to building and maintaining a positive team environment.
• Assure all policies and guidelines are implemented and followed.

QUALITY POLICY 

At AirLife, Quality is our promise.  It is our commitment to customer satisfaction and our dedication to product excellence in an evolving global healthcare market. This promise is kept through a continuously improving and effective Quality Management System and compliance to Regulatory Requirements. 

DEIA STATEMENT

At AirLife, we are committed to building a diverse workforce and an inclusive workplace that reflects the communities and customers we serve. We believe our philosophy on Diversity, Equity, Inclusion, and Advancement (DEIA) encourages excellence and equips us to serve an evolving global marketplace.