What are the responsibilities and job description for the Procurement Specialist position at SUNY Buffalo State?
Position Information
About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Faculty/Professional
Professional
Department
Procurement Services
Local Title
Procurement Specialist
Budget Title
Senior Staff Assistant
Rank
SL-3
Line Number
21729
Salary Range
FTE
Full-Time
Negotiating Unit
UUP
FLSA
Exempt
Department Website
Procurement Services | SUNY Buffalo State University
Brief Job Description
- Purchase of various commodities and services using various procurement methods and systems inclusive of multiple funding sources.
- Perform Administrative duties related to procurement practices such as perform public bid openings, submittal of online bid specifications, and preparation of associated documents.
- Execute Requisitions, Purchase Orders, bids and contracts, and maintain procurement records in accordance with all applicable guidelines, policies and laws.
- Perform administrative duties related to procurement payable documents and procedures to ensure timely payment to suppliers.
- Coordinate with subject matter experts to develop bid specifications to meet all applicable guidelines, policies and laws.
- Generate and prepare contract documents from resulting bid specifications and bid results.
- Interact with the Office of the State Comptroller, Attorney General, The Research Foundation for the State University of New York Counsel, SUNY Construction Fund, as well as SUNY general counsel’s office as needed.
- Support supplier diversity through participating at various MWBE events both on and off-campus, as well as supporting/executing necessary MWBE reporting functions.
- Provide assistance, guidance and training to University staff, regarding the clarification of purchasing policies, practices, procurement system use, applicable guidelines, policies and laws.
Assist in the development and maintenance of standard operating procedures, guides, job aids, website, and assist/ participate in cross-training for Procurement office functions
Required Qualifications
- Bachelor’s Degree in Business related studies
- Experience in Procurement or Supply Chain Management
- Excellent Time Management skills with focus on accuracy and timeliness
- Excellent Organizational skills
Preferred Qualifications
- Progressive experience in Procurement or Supply Chain Management
- Experience working with online procurement systems (E.G. Jaggaer, Coupa, Workday, etc.)
Anticipated Date of Hire
03/03/2025
Priority Review Date
Application Deadline Date
Open Until Filled
Yes
Special Instructions to Applicant
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting
https://jobs.buffalostate.edu/postings/7739
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement
Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.
