What are the responsibilities and job description for the Administrative Assistant 2, SG-15 position at SUNY Geneseo?
Position Summary
If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally. You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held (applications to sit for the examination closed 12/04). You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.
This posting is for reclassification purposes.
Required Qualifications
HIGHLIGHTS
As an Administrative Assistant 2 in the School of Business, you will provide administrative and clerical support to the School of Business, including the Dean, Associate Dean, Director of Student Services, faculty, and staff members, by working independently and under direction.
Your responsibilities will include:
As an Administrative Assistant 2 in the School of Business, you will provide administrative and clerical support to the School of Business, including the Dean, Associate Dean, Director of Student Services, faculty, and staff members, by working independently and under direction.
Your responsibilities will include:
- assisting the Dean in managing the budget and financial accounts of the School;
- completing and processing appointment and reimbursement paperwork for the school;
- preparing purchase requisitions;
- managing supplies and other office operation needs;
- creating and maintaining filing systems for faculty personnel actions;
- overseeing the school’s, the dean’s, and the associate dean’s calendars;
- scheduling and coordinating meetings and special events;
- managing the school’s document depositories, website, and email account
- providing student services, including hiring and supervising student workers and communicating with students on programs and special events
If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally. You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held (applications to sit for the examination closed 12/04). You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.
This posting is for reclassification purposes.
MINIMUM QUALIFICATIONS
Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; or be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo’s area location for the Administrative Assistant 2, SG-15 position; or be transfer eligible.
or
For Provisional Appointment Eligibility: one year as an Administrative Assistant 1, SG-11
New York State Preferred Lists candidates have preference.
Preferred Qualifications
Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; or be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo’s area location for the Administrative Assistant 2, SG-15 position; or be transfer eligible.
or
For Provisional Appointment Eligibility: one year as an Administrative Assistant 1, SG-11
New York State Preferred Lists candidates have preference.
PREFERRED QUALIFICATIONS
- High school diploma or high school equivalency diploma
- Three (3) years of experience in administrative support at an Administrative Assistant 1 level or higher.
- Experience using office software (e.g., email, word processing, Excel), supporting administrators, faculty, and students, and managing an office.
- A demonstrated ability to work effectively and collegially with a variety of individuals.
