Accounting Specialist

Salary : $61,276.80 - $77,646.40 Annually

Location : San Diego Superior Court, CA

Job Type : Permanent - Full-Time

Job Number : 25-017

Department : Various

Opening Date : 01 / 28 / 2025

Closing Date : 2 / 18 / 2025 11 : 59 PM Pacific

Summary

ACCOUNTING SPECIALIST

Examination No. 25-017

San Diego Superior Court is seeking qualifiedcandidates for the position of Accounting Specialist.

There is currently one (1) Accounting Specialist vacancy approved to be filled b ased at Hall of Justice, 330 West Broadway in downtown San Diego.

The new Accounting Specialist eligible list resulting from this recruitment will replace any existing Accounting Specialist lists, and may be used to fill Accounting Specialist vacancies in all court locations as they occur and are approved to be filled.

Accounting Specialists may be assigned to work in any of the following court locations : Central Courthouse and / or Hall of Justice (downtown San Diego); Kearny Mesa Branch; North County Division (Vista); East County Division (El Cajon); and South County Division (Chula Vista).

JOB SUMMARY

An Accounting Specialist performs paraprofessional accounting work; maintains accounts receivable and accounts payable records; and makes routing allocations to trust accounts and prepares claims for distribution of funds.

Typical duties may include but are not limited to : receiving and counting cash, checks, negotiables, and credit payments; tabulating register receipts and resolving discrepancies; crediting and reconciling court and trust accounts and allocating funds as necessary; preparing journal entries and claims for fund transfers and disbursements; preparing other administrative adjustments in budget appropriations; balancing accounts, funds, groups, and researching errors by checking previous entries, records, and supporting documents; comparing the beginning balance and a recap of daily transactions with the ending balance to ensure that all deposits, journal entries, claims, desk warrants, and tapes are posted accurately; maintaining a variety of financial records including trust fund balances, accounts receivable, accounts payable, equipment or fixed assets inventories, fund appropriations and expenditures, and similar accounting, financial and statistical records; compiling data for purposes of budget preparation, state and federal reimbursement claims, and special schedules; analyzing and reconciling a variety of financial transactions and statements; preparing and reviewing revenue estimates, expenditures and fund conditions; receiving, accounting for, and distributing cash receipts; preparing reports, correspondence, procedural manuals and instructional guides.

The IDEAL CANDIDATE should have the following :

KNOWLEDGE OF : Basic accounting principles, procedures and terminology; governmental accounting and budgeting; modern office methods, procedures and equipment; general knowledge of the legal requirements and the accounting system related to a particular assignment may be required for certain positions; some familiarity with accounting software / applications; operation of desktop PC, modern spreadsheet and word processing applications.

ABILITY TO : Perform paraprofessional accounting work with minimal supervision; prepare accurate financial summaries and reports; determine proper accounting codes and classification for transactions; make arithmetical calculations quickly and accurately; perform research to resolve problems and correct errors; count cash and negotiables quickly and accurately; maintain controls on complex records and analyze data; analyze and understand data processing reports; understand and apply the principles and procedures involved in the bookkeeping and auditing functions; establish and maintain cooperative relationships with those contacted in the course of work; review and consolidate records from multiple sources and summarize into reports, abstracts and other accounting documents; and reconcile differences within record keeping systems using mathematical skills and understanding of the record keeping systems and related transactions.

MINIMUM QUALIFICATIONS

Applicants must meet one of the following criteria :

• Graduation from an accredited college or university with a Bachelor's degree in accounting or a closely related field such as finance, business administration or economics;
• Completion of either an Associate's degree in accounting (or a closely related field such as finance, business administration or economics) or an Accounting Certificate, AND two (2) years of full-time, journey level clerical experience in accounting, bookkeeping and / or financial record keeping;

Four (4) years of full-time, journey level clerical experience in accounting, bookkeeping and / or financial record keeping.

HOW TO APPLY

An online San Diego Superior Court job application is required. Please visit the court's website at . From the General Info tab, click on the "Employment" link. At the Job Opportunities page, click on the position that you are interested in and then click on the "Apply" button.

New users of the NEOGOV online application system will need to set up a job applicant user account.

RESUME REQUIREMENT

Applicants must include a current copy of their resume, attached as a Word or PDF file in the "Attachments" section. Your application will not be considered if your resume is not attached.

FILING DEADLINE

Online applications will be accepted until 11 : 59 p.m. Pacific Time on Tuesday, February 18, 2025 . Paper application forms will not be accepted for this recruitment.

EVALUATION AND SELECTION

Qualified candidates will be placed on the Accounting Specialist eligible list based on an evaluation of information provided in the online application materials. Only candidates whose qualifications best meet the needs of the position will be invited to participate in selection interviews.

Placement on the eligible list does NOT guarantee that all candidates will be contacted by the department hiring manager for interviews.

The provisions of this job bulletin do not constitute an implied or expressed contract, and any provisions contained in this bulletin may be modified or revoked at any time. The requirements stated represent only the minimum required to file an application. Meeting the listed requirements does not guarantee an applicant will qualify.

CTM - Court Management

HEALTH INSURANCE :

Cafeteria-style flexible benefits plan, which offers health, dental and vision coverage.

LIFE INSURANCE :

A group rate life insurance program is available.

RETIREMENT :

Participation in the County Employees Retirement System.

VACATION :

New employees in this job class accrue vacation at an initial rate of 17 days per year; pro-rated if part-time.

SICK LEAVE :

Employees in this job class accrue 13 days of sick leave per year; pro-rated if part-time.

HOLIDAYS :

San Diego Superior Court currently observes 14 paid holidays per year, plus employee's birthday; pro-rated if part-time.

ADDITIONAL BENEFITS :

Deferred compensation (401a, 457b, 457 Roth); tuition reimbursement program; suggestion award program; minimal sick leave usage award; credit union services.

Before completing the Supplemental Questionnaire, please be sure to review the job bulletin to become familiar with the qualifications for this position. If you do not meet these qualifications, do not apply.

Please answer the following questions thoroughly and completely. The information you provide may be used to determine your eligibility to continue in the examination process; used to evaluate your education, training and experience; and / or provided for review during the selection process.

Wherever specific information is requested, it MUST be stated. Statements such as "See Resume" or "See Application" are not acceptable responses. Sections which are not applicable to your particular qualifications should be marked "N / A" to indicate that they have not been overlooked.

Do you understand the instructions above?

If you have not done so already, please include a current copy of your resume, attached as a Word or PDF file in the "Attachments" section. Your application will not be considered if your resume is not attached.

Do you understand the instruction above?

Are you a current regular employee of the San Diego Superior Court?

If YES, please indicate the following :

1) Your current classification or position title; AND

2) Your start date in this current classification or position.

If NO, please indicate "N / A".

Which of the following best describes your qualification for this position? Please note that a certificate or degree program currently in progress does not qualify. Applicants must already meet the minimum qualifications at the time of application.

If you graduated with a Bachelor's degree or higher, please indicate the following :

1) Type of college degree(s) earned (e.g., Bachelor's, Master's, etc.); AND

2) Major for each degree earned (e.g., accounting, finance, etc.)

If you did not graduate with a Bachelor's degree or higher, please indicate "N / A".

If you completed an Associate's degree, please indicate the following :

1) Type of college degree(s) earned (e.g., Associate's); AND

2) Major for each degree earned (e.g., accounting, finance, etc.)

If you did not graduate with an Associate's degree, please indicate "N / A".

If you completed an Accounting certificate program, please indicate the following :

2) Name of college, university or institution where certificate program was completed; AND

3) Number of total units or credits you completed for the certificate program.

If you did not complete an Accounting certificate program, please indicate "N / A".

If you have four (4) years of full-time, journey level clerical experience in accounting, bookkeeping and / or financial record keeping, please indicate the following :

3) Description of specific tasks performed; AND

4) Frequency of task (daily, weekly, monthly, etc.)

Please number your responses as listed above (1., 2., 3., etc.). If citing experience from multiple jobs, please use a separate paragraph for each job.

If you do not have four (4) years of full-time, journey level clerical experience in accounting, bookkeeping and / or financial record keep, please indicate "N / A".

Indicate which of the following course topics you have successfully completed . Include the information requested in (a) through (c) for each of the 17 course topics listed below :

b) Name of the school or institution where you took the course; and

c) Number of units or credits earned.

COURSE TOPICS :

16) Payroll Administration / Reconciliation; and

17) Statistics.

Please number your responses for each of the "Course Topics" to correspond with the numbers as specified above(1), (2), (3), etc.and with the respective corresponding letter(a), (b) and (c).

For Example :

1) Elementary Accounting

a) insert the course name or title that you successfully completed for this topic

b) insert the name of the school or institution where you took this course

c) insert the number of units or credits you earned for this course

Continue to number your responses in this format for each of the course topics listed in numbers 1 through 15. Also, indicate "N / A" next to the corresponding number for any of the "Course Topics" that you have not successfully completed.

For Example :

5) Auditing - N / A

Indicate if you possess any of the following professional certifications AND the state (e.g., California, New York, etc.) where issued :

3) Certified Management Accountant (CMA) Certificate; or

4) Other (please specify).

Please number your responses as above(1), (2), (3), etc.

Indicate "N / A" if you do not have the corresponding certification.

Please check any of the areas listed below in which you have work-related experience .

If you checked OTHER in Question #12, please specify :

Please describe the most responsible, highest level work experience that you have in performing accounting duties and tasks, to include the following :

4) Duration in position (please specify dates; Month / Year to Month / Year).

Please utilize the numbers (1), (2), (3), etc. as listed above in your response..

Indicate "N / A" if you do not have applicable experience.

Do you have work experience performing accounting duties and tasks in a public agency or government organization?

If NO, indicate "N / A".

If YES, please indicate the following :

4) Duration in position (please specify dates; Month / Year to Month / Year).

Please utilize the numbers (1), (2), (3), etc. as listed above in your response..

If citing multiple agencies or organizations, please use separate paragraphs for each.

Please describe your experience in reviewing accounting data and maintaining control of subsidiary accounts. As part of your narrative description, include : (a) the specific types of data reviewed; and (b) the types of accounts maintained.

Indicate "N / A" if you do not have applicable experience.

Describe any recent education or training you have completed in computerized data processing. Please include the following information :

4) Number of units or credits earned; and

5) Name(s) of any accounting, spreadsheet, database, and / or word processing software taught in the course or seminar.

Please utilize the numbers (1), (2), (3), etc., as listed above in your responses.

If citing multiple courses or seminars, please use separate paragraphs for each.

Indicate "N / A" if you do not have any applicable education or training in computerized data processing.

Describe the extent of your experience using automated word processing, accounting, bookkeeping, payroll, and financial system applications, to include (a) through (c) for each computer application type listed below :

b) Experience level (i.e., beginner, proficient or expert); and

c) Purpose for using software and your responsibilities.

TYPE OF COMPUTER APPLICATION :

6) Payroll; and

7) Other (please specify).

Please number your responses for each "Type of Computer Application" to correspond with the numbers as specified above(1), (2), (3), etc.and with the respective corresponding letter(a), (b), and (c).

For Example :

1) Spreadsheet

a) insert the software program you used

b) insert your experience level

c) insert the purpose for using the software and your responsibilities

Continue to number your responses in this format for each of the computer application types listed in numbers 1 through 7.

Also indicate "N / A" next to the corresponding number for any "Type of Computer Application" that you have not used.

For Example :

2) Word processing - N / A

If citing multiple programs for a particular type of application, please use separate paragraphs for each.

Please describe any work experience that you have performing in a lead or supervisory role, to include the following :

4) Duration in position (please specify dates; Month / Year to Month / Year).

Please utilize the numbers (1), (2), (3), etc., as listed above in your responses.

If citing multiple lead or supervisory jobs, please use separate paragraphs for each..

Indicate "N / A" if you do not have applicable experience.

Required Question

Salary : $61,277 - $77,646