What are the responsibilities and job description for the Contracts/Billing Specialist position at Swickard Shared Services?
Description
We are seeking a detail-oriented and organized Contract/Billing Specialist to join our team. In this role, you will be responsible for processing sales contracts, preparing invoices, and managing customer accounts.
Key Responsibilities:
- Contract Processing: Review and process vehicle sales contracts, ensuring accuracy and compliance with dealership policies and legal requirements.
- Invoice Preparation: Prepare accurate and timely invoices for vehicle sales, parts, and service.
- Customer Accounts: Maintain accurate customer accounts, including tracking payments, resolving billing issues, and processing refunds.
- Document Management: Organize and maintain all contract and billing documents.
- Compliance: Stay up-to-date on state and federal regulations related to sales contracts and billing.
- Customer Service: Provide excellent customer service by answering questions and addressing concerns regarding contracts and billing.
Qualifications:
- Demonstrates a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
- Education: High school diploma or equivalent.
- Experience: Automotive Accounting and Reynolds & Reynolds experience preferred.
- Skills:
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Knowledge of basic accounting principles.
- Proficiency in computer systems, including dealership management software.
- Excellent communication and interpersonal skills.
Physical Requirements:
- Ability to sit for extended periods, use a computer keyboard and mouse.
- Ability to lift up to 25 pounds (e.g., boxes of documents).
Benefits:
- Competitive compensation package.
- Comprehensive benefits package, including health insurance, dental insurance, and retirement plans.
- Opportunities for professional development and advancement.
- A dynamic and supportive work environment.
If you are a detail-oriented and organized individual with a strong understanding of sales contracts and billing, we encourage you to apply.
Benefits of Working at Swickard:
- Career Path – Swickard isn’t just a J-O-B. You’ll learn and grow into different roles and be able to take on new leadership responsibilities.
- Positive Culture - Be part of a supportive and collaborative team.
- Growth Opportunities - Opportunities for continued personal and professional growth.
- Competitive Compensation - Enjoy a competitive salary and comprehensive benefits package.
- We are an Equal Opportunity Employer and value diversity and inclusion at our company.
About Us
- We were founded in 2014 by Jeff Swickard in Wilsonville, OR.
- We’re a hospitality company that happens to sell cars, parts, and services.
- We are a team. Everyone plays a role in our success.
- Culture: We want to be our customers’ favorite place to purchase, lease, or service their vehicle and we want to be your favorite place to work!
- Highline Brands: Swickard has positioned itself as a leader in highline brands such as Mercedes Benz, BMW, Volvo, Porsche, Lexus, Audi, Land Rover, and more.
- We are consistently ranked as one of the fastest growing dealership groups in the US by Automotive News.
Most people have a stressful experience buying or servicing their car. It shouldn’t be that way. We’re looking for people as crazy as we are about revolutionizing the car-buying experience, and it starts with hospitality. Hospitality isn’t just what we do, it’s who we are. We need exceptionally talented individuals to join our mission and embark on a challenging, rewarding career. Do you have what it takes?
To all recruitment agencies: Swickard does not accept agency resumes. Do not forward resumes to our careers alias or other Swickard employees. Swickard is not responsible for any fees related to unsolicited resumes.
