What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Swift Safety Institute?
Job Overview
We are seeking a highly organized and efficient Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing excellent customer support. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
Responsibilities
- Greet visitors and clients warmly, providing them with necessary information and assistance.
- Manage incoming calls, ensuring proper phone etiquette while directing calls to appropriate personnel.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist in calendar management by scheduling appointments and coordinating meetings for staff members.
- Handle office management duties, including ordering supplies and maintaining an organized workspace.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Maintain confidentiality of sensitive information while adhering to company policies.
- Support administrative functions as needed, contributing to overall team efficiency.
- Hold an active instructor and driver license and teach classes according to standard, including occasional after-hours/weekends.
Skills
- Previous experience as a receptionist is required.
- Proficient in data entry with strong attention to detail.
- Excellent customer support skills with the ability to handle inquiries professionally.
- Strong phone etiquette and communication skills for effective interaction with clients and staff.
- Experience in calendar management, ensuring efficient scheduling of appointments.
- High level of computer literacy, including familiarity with office software and phone systems.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Effective time management abilities to meet deadlines in a busy office environment.
Join our team as a Receptionist/Administrative Assistant and contribute to creating a welcoming atmosphere while supporting our operational needs!
We do provide a smoke-free workplace.
Job Types: Full-time, Part-time
Pay: From $15.00 per hour
Expected hours: 25 – 38 per week
Benefits:
- 401(k) matching
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health savings account
- Professional development assistance
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
- We are looking for an experienced Receptionist for growing company. Do you have previous receptionist experience? If so, how many years?
- What is the highest level of education you have completed?
- This is a 5 day a week flexible position, How many hours a week are you able to to commit to Swift?
- Do you have any experience with sales or marketing? If so, how much?
- This position requires you to have an active CPR instructors license and an active drivers license. Do you understand this?
- This position has a pay rate of $15 per hour based on your experience level. What is your salary expectation?
- This is primarily a day shift position but could occasionally require some weekends/evenings during our busy season. Are you able to work some weekends and evenings?
Work Location: In person
Salary : $15
