What are the responsibilities and job description for the Administrative Assistant position at Synectics Inc?
Job Description
Job Description
Description :
Responsible for greeting visitors that comes in, in addition to supporting project teams (manager / engineers), supporting contractor safety, general admin tasks to support the team that will be onsite throughout the project.
Will also be ordering supplies, pool vehicle maintenance records, maintaining / stocking coffee area, scanning reports / inspections, setting up meetings / ensuring technology is working, helping set up / mobilize site trailer.
May also sit in on team meetings.
May also assist with Material delivery receipt and working with site contractor.
Will be onsite maintaining the construction trailer with regards to administrative duties.
Will mainly provide support to onsite team, however, may engage with service vendors for site needs like coffee, supplies, catering, etc.
Will be considered more of an individual contributor, therefore, should be very self-driven and should have the ability to anticipate what needs to be done before it is asked.
This comes with understanding the site, needs of the team, etc. and working to offload tasks from PM's, etc.
Qualifications :
5-7 years of previous administrative experience.
Proficient with Microsoft Office application in addition to Adobe Pro / BlueBeam, SharePoint and OneNote.
Should also posess strong customer service and communication skills.
Should be positive, engaging, and proactive (doesn't have to be asked).
Should be a team player
Must have strong organization and coordination skills.
Would like to see job site / construction trailer experience so that they have an understanding of the environment.
Required to wear closed toed shoes.
Strong communication skills, ability to problem solve.
Strong attention to detail.
Ability to juggle tasks.
Experience working on a wind / solar project with Mortenson, Vestas would be the experience were looking for.
Positive, engaging attitude.
Benefits :
Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Synectics is an equal opportunity employer.
