What are the responsibilities and job description for the Executive Assistant position at Sysazzle?
Job Details
Employment Type: Contract - W2
Duration: A little over a month with potential possibilities of contract extensions as per the business requirements
Position Type: 100% Onsite in Irvine, CA; 30 hours per week
Work Schedule: 8:30 AM - 5:00 PM Pacific time; 4 days onsite per week
Position Summary:
The main function of an executive assistant is to provide high-level administrative support through research, handling information requests, and performing clerical duties. This role acts as an information and communication manager within an office environment.
Job Responsibilities:
- Supervise office duties such as ordering supplies, maintaining record management systems, and performing basic bookkeeping tasks.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Analyze incoming memos, submissions, and reports to determine their significance and plan distribution.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Coordinate travel arrangements and planning for meetings.
Skills Required:
- Strong verbal and written communication abilities.
- Effective multi-tasking, customer service, and interpersonal skills.
- Ability to work independently and manage time efficiently.
- Proficiency in organizing and maintaining confidentiality of information.
- Event planning skills.
- Leadership and mentoring capabilities for providing support and constructive performance feedback.
- Experience with computer applications such as Microsoft Word, Excel, and PowerPoint.
Experience Required:
- 8-10 years of relevant experience.
- Experience working with executives.
Education Required: High school diploma or GED.
Additional Information:
- The Corporate Strategy team leads the company's strategic planning, heart failure portfolio, and strategy, and manages big data analytics.
- Proficiency with specific technology/software such as COUPA/contracting is ideal.
- Prior experience as an executive assistant, particularly with contracting experience, is desirable.
- The ideal candidate should possess a positive attitude, teamwork skills, and the ability to manage multiple workstreams and functions effectively. They should be adept at handling rapidly changing calendars and projects.
- Work schedule is 8:30 AM 5 PM, 4 days onsite per week, with potential overtime during the Global Strategy Summit at the end of March.
- There might be travel involved, potentially to Oceanside for 2 days for the Global Strategy Summit.
- Essential technical skills include managing calendars, executing travel planning and expenses, and contracting.
- Nice-to-have skills include planning large offsite meetings and budgeting.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
