What are the responsibilities and job description for the Accounts Payable & Payroll Specialist position at Tacoma Pierce County Habitat for Humanity?
Position Title: Accounts Payable & Payroll Specialist
Accountability: Director of Finance
Classification: F/T, Hourly, Non-Exempt
Wage: $25-$27 per hour
JOB SUMMARY:
As a Finance Assistant with Payroll Responsibilities, you will be a vital member of our finance team, responsible for assisting in various financial tasks as well as handling the payroll function.
DUTIES / RESPONSIBILITIES:
Payroll
- Manage payroll process, including collecting and verifying timesheets, calculating wages, salaries, bonuses, and overtime accurately. Ensure compliance with company policies, employment laws, and taxation regulations.
- Safeguard sensitive payroll data and maintain confidentiality.
- Address payroll-related inquiries from employees promptly and resolve any discrepancies or issues that may arise.
- Ensure adherence to payroll-related regulations, tax laws, and company policies Provide support to the finance team in processing invoices, payments, reconciliations, check processing, and other projects as needed.
- Collaborate with HR and other departments to ensure seamless coordination of payroll information and resolve any interdepartmental payroll-related issues.
Accounts Payable
- Receive invoices for 3 entities, match with PO’s and enter ensuring proper coding
- Work with construction team when needed to answer questions
- Process checks, collate for signing and prep for mailing and file
- Manage document filing system and retention compliance
- Assist with document gathering for billings for Homeowner Services grants, SHOP, AIP and other grants as directed by Senior Accountants.
- Review and process employee expense reports, ensuring compliance with company policies and verifying supporting documentation.
Cash
- Prepare Bank Deposits, electronically deposit, process and route.
Other Duties
- Backup for front desk
- Assist with the yearly audit
- Direct accounting volunteer when needed
- Other special projects as required
REQUIRED SKILLS / ABILITIES:
- Excellent verbal and written communication skills.
- Experience in payroll software, Microsoft Office Suite and accounting/finance software
- Working knowledge of MS Outlook and Office Suite (especially Word and Excel).
- Excellent organizational skills and attention to detail with the ability to multitask.
- Demonstrated capacity to create and maintain a welcoming environment for all staff members, volunteers and visitors.
- Ability to exercise good judgment and maintain confidentiality at all times.
- Ability to work independently as well as within a team.
EDUCATION AND EXPERIENCE:
- Associates degree in Accounting, or related field, preferred. Will consider commensurate experience.
PHYSICAL REQUIEMENTS
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
*We are proud to offer a competitive salary and benefits package, including:
- Health, Dental and Vision Insurance
- Short & Long term disability and life insurance
- Flexible Spending Account
- 403b retirement plan with matching after one year
- 11 paid holidays vacation days
Tacoma/Pierce County Habitat for Humanity is an equal opportunity employer. We are committed to cultivating a staff who reflects the communities in which we build. We aim to attract candidates who broaden our diversity of race, gender, sexual orientation, age, ethnicity, religion, cultural experiences, skills, and community representation. We seek employees who value collegiality, respect, and pride in workplace. We believe the inclusion and amplification of our differences create a more effective workplace and a more compassionate world.
If you are selected for this position, Tacoma-Pierce County Habitat for Humanity will conduct a background and credit check before hire.
Salary : $25 - $27
