What are the responsibilities and job description for the Executive Assistant to a COO position at Taher, Inc?
We are seeking a seasoned Administrative Assistant to work alongside our top leaders in a fast-growing, cutting-edge food service management company. Our ideal candidate will be expected to perform the tasks listed below, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is resilient, responsive, thoughtful, self-directed, positive, has an incredible eye for detail and seeking a challenging, ever-evolving, fast paced role.
Essential Functions:
Calendar Management:
- Actively involved in organizing and managing executive calendars.
- Ensure all meeting notes, agendas, attendee information, and bios of attendees are prepared in advance.
Travel Coordination:
- Responsible for managing travel arrangements and accommodations.
Administrative Functions:
- Handle common administrative tasks such as expenses, meeting recaps, and correspondence drafting.
- Proactively identify solutions and contribute to the overall organization of the executive team. Our business is the business of finding solutions for our customers, and your role is bringing well thought out solutions to the table.
- Coordinate follow-up meetings that assist in keeping the team organized and focused on the key initiatives.
- Assisting in preparing presentations, tightening up problem statements & solution statements.
Marketing Support:
- Assist in finalizing the marketing plan, making it presentation-ready.
- Gather statistics from company resources or the internet.
- Support in drafting initiatives and project planning.
Problem Solving:
- Resolve problems and roadblocks related to assigned tasks.
- Demonstrate the ability to find solutions independently.
Confidentiality:
- Manage and handle confidential information with discretion.
Technology Proficiency:
- Proficient in Microsoft products and other necessary platforms.
- Familiarity with Salesforce, reporting software, and database management tools.
Project Planning:
- Strong project planning skills are critical to this role and the abiity to use software tools to keep tasks organized and moving forward.
Initiative Drafting:
- Draft initiatives under the guidance of the executive team.
Independence and Experience:
- Display a high level of independence and problem-solving skills.
- Previous experience in a similar role is crucial.
- Resiliency is key to being successful in this role. You need to be comfortable "riding the wave" of the shifting needs of the business and keep a sense of urgency around organizational priorities.
Email Management:
- Ensure key information is not missed in the volume of emails received.
Communication and Updates:
- Improve communication from meeting to meeting.
- Keep updates on the progress of initiatives and projects.
Research Projects:
- Conduct regular research projects, including finding products, sending gifts, and managing client correspondence.
Meeting Attendance:
- Assist in meetings but avoid taking meetings independently to maintain focus on executive priorities.
- Perform additional related duties as assigned by leadership
Who We Are:
Taher, Inc. is a family-owned food service management company specializing in K-12 school meals, corporate dining, senior dining, catering, vending, prepared services, and baked goods. Our chefs develop recipes prepared from scratch, inspired from around the world, using fresh ingredients to delight and nurture our guests. Taher is recognized as a Top 25 Food Service Management Company by Food Management Magazine.
What You Gain:
- We are proud to offer competitive benefits including:
- Competitive compensation
- Work-Life balance - Guaranteed hours with no nights or weekends
- Employee training and development
- Opportunities for advancement and to make an impact
- Culture of inclusion and belonging
- Medical and dental benefits
- 401k
- Doctegrity tele-medical benefit
- Lifemart corporate discount program
- Minimum of 3 years in a similar role
- Excellent oral and written commumication skills
- Excellent computer skills in MS office and other platforms
- Ability to prioritize and manage multiple tasks at a time
- Exceptional oranizational skills and attention to detail
- Must be able to communicate with all levels of internal and external contacts
- Show complete discretion concerning confidential or sensitive information
- Self motivated, proactive, and forward thinking
- Successfully pass a criminal background check
EOE/AA
#INDS
Compensation: 80,000 / year Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.
