What are the responsibilities and job description for the Regional Financial Analyst-Contract Food Service position at Taher, Inc?
We are adding a dynamic Regional Financial Analyst to our growing team!
We are looking for a detail-oriented individual to help drive the outcomes in our region.
Roles and Responsibilities:
One of the primary focuses of this position is to enable greater concentration of financial oversight of unit financial performance by operationalizing the finance team to have closer involvement and engagement with the field. As a member of the Operation and Finance Teams, the Regional Account will play a key role in the financial & operational success of the individual units.
Financial Reporting:
- Weekly Flash Reports: Full oversight of weekly financial flash reporting received from the units with the responsibility of:
- Track timeliness of flash reporting from units (due end of day Thursday each week)
- Ensure accuracy of reported flash results
- Review and analysis of operating performance relative to budget including targets and/or KPI's
- Monitor net income, meal counts, participation rates, food and labor costs (or metrics), purchasing activity, inventory levels relative to target.
- Immediate communication with Unit Directors, DM's, VP's CFO, COO on operating trends, questions, inaccuracies, or performance inconsistencies that may be affecting profitability
- Results are summarized and reported up to the management team, noting areas of concern, actionable items, and deviation from budgeted results.
Monthly Operating Statements: Full oversight of the completion and accuracy of the monthly Operating Statement. Due Date: To be completed by the xxth of every month.
- Track timeliness of ME Reporting of end-of-month packets (due the 3rd of every month)
- Verify meal counts and/or other key data used for:
- Invoicing
- Preparation of the monthly Operating Statement.
- The "Operating Statement"
- 20% of your time to complete the op statement
- 80% of your time reviewing, analyzing comprehension of trends, forecasting
- Completion includes:
- Revenues, expenses, meal counts, labor information, validating bank deposits to revenues, commodities, etc.
- Reviewing, Fundamental Analysis, Comprehension, Forecasting includes:
- Review for accuracy
- Comprehension of results and KPI's relative to the budget.
- Rolling forecast to gauge whether the unit is on track for projected year-end results.
- Comparison of Operating results vs Flash results to note any material differences
- Look for and provide training and solutions for underperforming units and ongoing monitoring of progress.
- Timely communication with unit Directors, DM's, CFO and COO on areas of concerns, questions or necessary focus.
- Recommendation if unit should be considered for the "Triage List"
Portfolio Review:
- Weekly:
- Review results with the Units, DM, VP
- Hub Team meeting with Hub members, CFO, Controller to review UpSheet, exchange ideas, problem solve, build team culture.
- Potentially develop a weekly or bi-weekly meeting structure with Hub, DM, VP and CFO
- Quarterly:
- Full, in-depth review of portfolio to include Hub Accountant, Hub Team Members (for culture and learning), DM, VP, Controller, CFO, Purchasing and COO
- With the assistance of the Hub Accountant, the DM prepares written summary or recap of the portfolio scripted to the following:
- Results versus Budget (Unit-level and rolled up into consolidate)
- Rolling Forecast (projected results) for the year
- Discussion of units or any metrics materially off from target (e.g. CPM, participation rates, etc.)
- DM is fully accountable for the operating results and budget variances
Business Improvements, Operational Engagement:
- Communications with Business Units
- Daily calls to units or DM's when targets or off (either Flash or Op's Stmt)
- "Coaching" approach vs a "hammer" approach
- Identify, discuss key items or solutions to optimize financial performance.
- Consider tiers of escalation depending on the situation
- On-site visits to 2-3 units per month
- Inventory management & targets
- Identifying the value drivers for each unit:
Opportunities for revenue growth, cost improvements or other financial improvements regardless of whether the unit is underperforming or not.
E.g. A unit could be meeting budget for income, but participations rates or meal counts could actually have room to improve.
E.g. Labor metrics or Inventory levels running high but could be reduced through initiatives
Hub Accountant Tool Kit:
- Performance and Action Plan Upsheet
- Summarized performance, statistics and priorities action plans
- KPI's
- A/R past due invoices
- Unit rankings
- Inventory Tool calculator
- Model for "Road to Profitability" for struggling units
- Flash vs Op Statement Variance....already set up in Op's statement
- Billing tracker
Invoicing & Accounts Receivable: Responsible for the verification of billing data, preparation of invoice, sending to clients, and timely collection.
- Verification process to include schools (client), unit Directors, DM, or lead A/R person.
- Timely invoicing of clients, with coordination and awareness of board approval dates, complexity of invoice.
- Monitor the A/R Aging report, placing timely calls with invoices approaching past due dates.
- Timely research and resolution of any issues, questions or discrepancies raised by the client.
- Year-End billing
Metrics of Hub Accountant Performance:
Accounts Receivable is a significant value driver for the company
- Month-End Generating Invoices:
- 70% of units invoiced by day 7.
- 95% of units invoiced by day 10
- Invoicing accuracy: Less of the 2% error rate that would require re-invoicing.
- Year-end billing and account reconciliation completed by __________.
- Collections of outstanding invoices:
- Target DSO for the hub group is 40 days.
Inventory is a significant value driver for the company
- Inventory levels for the Portfolio of units must be within 10% of inventory targets.
- Year-end inventories to be 30% of average levels during the school year.
- Operating Results:
- Portfolio of units achieves profitability withing xx% of budget.
Various Other Administrative/Accounting:
- Setting up monthly budgets for each unit for the year ahead.
- Setting up Flash reports/templates at the beginning.
- Flash training
- Master List of Client & Billing Information
- Performs additional relatd duties as defined by leadership
Who We Are:
Taher, Inc. is a family-owned, and operated, chef-driven, food service management company providing K-12 school lunch management, campus dining, senior dining, corporate dining and catering, and vending and office beverage services to clients in our growing nationwide footprint.
Customers choose Taher for its chef-developed recipes created from natural and sustainable local sources, and for delivering the latest in culinary trends and operational resources to provide outstanding food options for our guests. Taher maintains a consistent presence in Food Service Management's Top 25 companies.
The Regional Financial Analyst must possess a dynamic mindset, and a strong skill set to best strengthen operational performance of the regional team with which you will be working. Characteristics include inquisitive excitement, financial analysis and comprehension, passion for problem solving, a sense of accountability, ability to persevere to see your solutions through to build positive successful momentum, initiative and awareness to identify opportunities for improved financial performance and leadership, and a sense of accomplishment for making a difference. Must be able to successfully pass a criminal background check.
EOE/AA
#INDS
Compensation: $65000 - $80000 / Year Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.
Salary : $65,000 - $80,000
