What are the responsibilities and job description for the Administrative Assistant position at Talent Acquisition Team, May Institute?
Are you an administrative wizard? May Institute’s Corporate team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success.
We're looking for a talented administrator collaborate with internal and external partners, juggle competing tasks and add a dash of creativity into their daily tasks. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn our team and organization while pursuing your supported career growth.
Your Role in Action
Maintain and organize data in to ensure accurate reporting and tracking
Answers phone, forwards calls, and takes messages as needed
Greets visitors and directs them as appropriate
Prepare outgoing mailings, including certified mail and overnight packages
Makes photocopies and transmits faxes as requested
Maintain the conference rooms calendars, prepares meeting room, and orders food accordingly
Updates all phone directories on a regular basis
Records the overnight call-in data and transmits faxes as requested
Ensures that all office equipment is in working condition
Track, order and distribute office supplies and beverage supplies
Your Skills and Talents
2 years experience working in an administrative capacity
Associates or Bachelor’s degree preferred, or equivalent work experience
Digital native proficiency
Moderate to advanced skills in Microsoft Excel, Teams and Word
Proven excellent verbal and written communication skills
Impeccable time management while managing competing priorities
Relentless attention to detail
Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus
Enjoy aMAYzing Benefits and Perks
Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays, including a floating holiday to celebrate your birthday!
Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance
Financial Flexibility: Benefit from a dependent care flexible spending account (FSA) and options for LTD and STD insurance coverage, along with voluntary benefit options
Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
Secure Your Future: Plan for retirement with confidence through our 403B retirement plan with employer match
Let's create something extraordinary together! Apply now and let the magic begin!
#INDMP
