Change Order Facilitator (Woodstock, GA)

Job Description:

The Change Order Facilitator is a key support role working alongside the Operations and Estimating teams. This position is responsible for initiating the change event process at the start of each project and reports directly to the Senior Estimator. The Facilitator manages documentation for additional tasks requested by the owner or generated through a construction change directive (CCD). Each project demands strict adherence to naming conventions and proper organization within the electronic project folder.

The ideal Facilitator collaborates with project teams and subcontractors to ensure accurate cost representation and addresses any changes in the scope of work. This salaried position plays a crucial role in the financial success of projects by ensuring that documentation is completed accurately and on time.

Requirements:

• Strong understanding of project scope and advanced negotiation skills.
• Ability to respond to contractor inquiries and conduct research on scope of work.
• Proficiency with Microsoft Office and experience organizing electronic filing systems, as well as using customer-driven project management platforms.
• Capability to provide accurate and timely updates on all Track Via changes across the organization.

Skills:

• Familiarity with client-driven software and periodic deliverables.
• Effective communication with Superintendents and Project Managers to prevent operational gaps, supporting field teams to avoid delays.
• Ability to maintain and share relevant information to ensure prompt approval of change events and CCDs.
• Excellent verbal and written communication, along with strong organizational skills for document management and maintaining electronic folders.

Key Responsibilities:

Change Order Management:

• Facilitate the identification, documentation, and approval of change orders.
• Ensure all change orders are processed in compliance with company policies and project requirements.
• Monitor the status of change orders, providing management with updates on progress and impact.

Coordination and Communication:

• Act as the primary liaison between project teams, clients, and vendors regarding change orders.
• Schedule and lead meetings to discuss proposed changes and their implications.
• Communicate change order details and updates to all relevant parties in a timely manner.

Documentation and Reporting:

• Maintain comprehensive records of all change orders, including approvals, modifications, and implementation details.
• Prepare and present reports on the status and impact of change orders to management.

Risk Management:

• Identify potential risks related to proposed changes and collaborate with project teams to mitigate them.
• Ensure that change orders do not negatively affect project timelines, budgets, or quality.

Process Improvement:

• Evaluate the effectiveness of the change order process and suggest improvements.
• Stay up-to-date with industry best practices and integrate them into the change management process.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Ability to collaborate effectively in a team environment and manage conflicts.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Application Question(s):

• How many years of experience do you have as a Change Order Facilitator?
• This is an in-person role in Woodstock, GA. Are you able to commute to work weekly?

Ability to Commute:

• Woodstock, GA 30189 (Required)

Work Location: In person

Salary : $40,000 - $60,000