What are the responsibilities and job description for the Collections Specialist position at Talent Software Services?
ll submitted candidates MUST be within driving distance to one of the following
- COE Locations for consideration, Ft Myers FL or Irving TX (Ft Myers FL being the most ideal).
Role is expected to be full remote but there may be rare needs to come onsite.
8 Hour work shifts, Leadership is allowing a lot of flexibility, permitting each shift to start between 7am - 9am depending on preference.
Candidates must have at least 1 years of related office experience in one of the following areas : Customer Service, Collections, Sales Support.
ll candidates must be proficient in Microsoft Word and Oracle, but should be proficient and confident in Microsoft Excel (Creation of formulas, sorting, filtering and general spreadsheet manipulation).
ll Candidates must have at least HS Diploma / GED for consideration
Understand and adhere to all corporate guidelines for pricing, legal, product, SOX (Sarbanes Oxley) and country-specific laws.
Evaluate credit history, review and help Deal Hub prepare Sales Agreements with Sales for non-standard terms before presenting to Client; provide updated language, calculation of credits for re-writes and recommendations for edits or further approvals before submission to Client.
Start collections process through automated iCollections collections workflows, combining direct collection efforts via phone and email to the Client.
Collections performance : responsible for collecting payment for assigned invoices, measured on success of invoices collected in each aging category, frequency of Client contact, cash collected and managing unapplied cash and credits with refunds / applications.
Support B2B rolling regional portfolio of invoices handling ? 600 transactions targeted at the beginning of each quarter
Responsible for 90 / 60 / 30 / 0 transactions documenting actions and touch points to meet target goals for receivable funds.
Frequency of interaction with client on invoice status (payment dates / Payment promises / issue resolution / etc.)
Touchpoint Cadence : responsible for maintaining contact with Internal and External stakeholders to resolve payment, measured on average of days since last contact by transaction utilizing Microsoft Word / Excel / PowerPoint and Outlook
Identify Client issues early and escalate to management and sales.
Provide recommendations for enforcing terms or preparing a payment plan directly with the Client.
Coordinate with the Order Management teams to validate Clients outstanding balance or refund any overpayment coordinating with Cash Applications
Coordinate with the Portal team to support electronically invoicing and collecting through Clients portals.
Preparation of credit memos and accurate coding depending upon the nature of the credit.
Provide monthly reports to management and Sales on all balances (USD)10K 60 days delinquent.
Meet and exceed all individual monthly & quarterly cash collection, delinquency, unapplied cash, DTC & UTC targets.
Demonstrated ability to present updates to internal and external stakeholders as needed
Proficiency in Microsoft office, Word, Excel and PowerPoint
1 years of related office experience in one of the following areas : Customer Service, Collections, Sales Support.
Proficient in Microsoft Word, Oracle and a CRM system knowledge a plus.
bove average proficiency in Microsoft Excel (Creation of formulas, sorting, filtering and general spreadsheet manipulation)
Excellent oral and written communication skills.
bility to communicate with a diverse audience at various levels and all countries and cultures within the organization.
Effective listening skills.
Excellent customer service skills.
Strong initiative.
bility to work in a fast-paced, high-pressure environment.
Excellent time management skills and ability to meet tight deadlines.
Strong analytical and problem-solving skills.
ttention to detail.
bility to adapt to a constantly changing environment.
Strong interpersonal skills.
Strong team player.
bility to build strong internal / external business partnerships.
Who you are :
Motivated, high-potential performer, with demonstrated ability to influence and lead.
Strong communicator with excellent interpersonal skills.
ble to solve complex problems and successfully manage ambiguity and unexpected change.
Teachable and embracing of best practices and feedback as a means of continuous improvement.
Consistently high achiever marked by perseverance, humility and a positive outlook in the face of challenges
