Payroll Specialist

POSIPOSITION: Payroll Specialist
REPORTS TO: Payroll Manager
Status: Exempt; Full-Time; Remote and/or hybrid options available
WHAT WE DO:
Province Management Group is a fast-growing and forward-thinking Professional Employer Organization (PEO) whose primary purpose is to help its clients succeed and grow in an ever-changing business environment. We partner with our clients to provide full-service Human Resources, Payroll, and Benefits Management through co- employment and become an integrated part of their team. Our unique service allows companies of all sizes to enjoy the benefits and employee services of a Fortune 500 company, expanding their ability to focus on their business operations and compete in the labor market. Because of our unique relationship with our clients, we are advisors with a business partner mindset, not just processors of tasks and information.
WHAT YOU’LL DO:
You will be processing payrolls for multiple clients with multiple pay cycles. You should have full-cycle and high-volume payroll processing experience, the ability to identify and resolve issues and the ability to work and thrive in a lean, team environment, focused on achieving results. Additionally, you should have an ability to plan and execute projects, establish priorities and meet deadlines. Meticulous attention to detail, reliability and ability to carry out daily functions in an efficient, accurate and timely manner will be key to your success.
ESSENTIAL FUNCTIONS:

• Follow appropriate workflows and procedures for the payroll department.
• Collect, audit and analyze payroll and timesheet data.
• Process payroll for 500 employees and 30 clients in accordance with local, state and federal regulations and company guidelines.
• Research and resolve all payroll discrepancies in a timely and accurate manner.
• Contact clients to obtain necessary information, build relationships and resolve issues.
• Train clients on all PEO policies, processes and timelines.
• Update and maintain federal and state W4 information and employee direct deposit information.
• Process severance, bonuses, employee benefits and various deductions.
• Track accrued paid time off, sick and vacation according to company policies.
• Process and review all garnishments, levies and child support orders including initial review of the notice, verification of the proper garnishment of wages and entry into payroll processing system.
• Develop and generate ad hoc payroll reports, as needed or requested.
• Participate in year-end payroll activities.
• Develop knowledge of features and functionality of the payroll processing system
• Ensure compliance with standard internal control procedures.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations, etc.
• Enhance department and organization by accepting ownership for re-engineering processes, accomplishing new and different requests, and exploring opportunities to add value.
• Perform such other duties, appropriate to the role, as may be required from time to time.

YOUR ATTRIBUTES:
This role requires delivery of outstanding customer service, including proactively anticipating client needs, maintaining frequent and professional client communication and responding quickly to requests. You should have strong detail orientation and be a solutions-oriented team player who takes initiative and is accountable for his/her results. Your ability to identify and resolve complex problems in a timely manner through gathering and analyzing information skillfully while simultaneously managing multiple tasks and clients will be essential. The Payroll Specialist works collaboratively in a fast-paced environment with all departments, including Benefits, Accounting and Human Resources.
QUALIFICATIONS:

• A high school diploma or equivalent
• A minimum of 2 years of payroll processing experience, preferably in a multi-client, multi-state and multi-system production environment
• The candidate must be exceedingly well organized, flexible and able to work in a fast-paced environment and meet multiple simultaneous deadlines, while maintaining a high level of accuracy, professionalism and confidentiality.
• Experience using enterprise payroll software
• Advanced knowledge of Microsoft Excel and proficiency with all Microsoft Office applications
• FPC or CPP a plus!
• Demonstrated data entry, 10-key by touch, customer service and problem resolution skills
• Familiarity with and understanding of PEO operations a plus!

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

• Position requires an individual with ability to navigate computer while on the phone.
• Frequent speaking, listening, sitting, use of hands/fingers across keyboard or mouse, handling other objects, long periods working at a computer with adequate breaks
• Service center environment with moderate noise level due to representatives talking, computers, printers and floor activity

BENEFITS:

• Voted Honorable mention 2019 & 2020 Best Place to Work - Idaho
• 100% premium paid employee’s medical benefits
• Dental and Vision Coverage
• Tuition Assistance
• Paid holidays and time off
• 401(k) with company match
• Continual learning and growth opportunities
• Team focused culture that promotes innovation and ownership
• Business-casual atmosphere
• Remote and/or hybrid options available

Province Management Group is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state or local law.

The above statements are intended to describe the general nature and level of the work being performed by the people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Province Management Group reserves the right to amend and change responsibilities to meet department needs.
TION: Payroll Specialist
REPORTS TO: Payroll Manager
Status: Exempt; Full-Time; Remote and/or hybrid options available
WHAT WE DO:
Province Management Group is a fast-growing and forward-thinking Professional Employer Organization (PEO) whose primary purpose is to help its clients succeed and grow in an ever-changing business environment. We partner with our clients to provide full-service Human Resources, Payroll, and Benefits Management through co- employment and become an integrated part of their team. Our unique service allows companies of all sizes to enjoy the benefits and employee services of a Fortune 500 company, expanding their ability to focus on their business operations and compete in the labor market. Because of our unique relationship with our clients, we are advisors with a business partner mindset, not just processors of tasks and information.
WHAT YOU’LL DO:
You will be processing payrolls for multiple clients with multiple pay cycles. You should have full-cycle and high-volume payroll processing experience, the ability to identify and resolve issues and the ability to work and thrive in a lean, team environment, focused on achieving results. Additionally, you should have an ability to plan and execute projects, establish priorities and meet deadlines. Meticulous attention to detail, reliability and ability to carry out daily functions in an efficient, accurate and timely manner will be key to your success.
ESSENTIAL FUNCTIONS:

• Follow appropriate workflows and procedures for the payroll department.
• Collect, audit and analyze payroll and timesheet data.
• Process payroll for 500 employees and 30 clients in accordance with local, state and federal regulations and company guidelines.
• Research and resolve all payroll discrepancies in a timely and accurate manner.
• Contact clients to obtain necessary information, build relationships and resolve issues.
• Train clients on all PEO policies, processes and timelines.
• Update and maintain federal and state W4 information and employee direct deposit information.
• Process severance, bonuses, employee benefits and various deductions.
• Track accrued paid time off, sick and vacation according to company policies.
• Process and review all garnishments, levies and child support orders including initial review of the notice, verification of the proper garnishment of wages and entry into payroll processing system.
• Develop and generate ad hoc payroll reports, as needed or requested.
• Participate in year-end payroll activities.
• Develop knowledge of features and functionality of the payroll processing system
• Ensure compliance with standard internal control procedures.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations, etc.
• Enhance department and organization by accepting ownership for re-engineering processes, accomplishing new and different requests, and exploring opportunities to add value.
• Perform such other duties, appropriate to the role, as may be required from time to time.

YOUR ATTRIBUTES:
This role requires delivery of outstanding customer service, including proactively anticipating client needs, maintaining frequent and professional client communication and responding quickly to requests. You should have strong detail orientation and be a solutions-oriented team player who takes initiative and is accountable for his/her results. Your ability to identify and resolve complex problems in a timely manner through gathering and analyzing information skillfully while simultaneously managing multiple tasks and clients will be essential. The Payroll Specialist works collaboratively in a fast-paced environment with all departments, including Benefits, Accounting and Human Resources.
QUALIFICATIONS:

• A high school diploma or equivalent
• A minimum of 2 years of payroll processing experience, preferably in a multi-client, multi-state and multi-system production environment
• The candidate must be exceedingly well organized, flexible and able to work in a fast-paced environment and meet multiple simultaneous deadlines, while maintaining a high level of accuracy, professionalism and confidentiality.
• Experience using enterprise payroll software
• Advanced knowledge of Microsoft Excel and proficiency with all Microsoft Office applications
• FPC or CPP a plus!
• Demonstrated data entry, 10-key by touch, customer service and problem resolution skills
• Familiarity with and understanding of PEO operations a plus!

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

• Position requires an individual with ability to navigate computer while on the phone.
• Frequent speaking, listening, sitting, use of hands/fingers across keyboard or mouse, handling other objects, long periods working at a computer with adequate breaks
• Service center environment with moderate noise level due to representatives talking, computers, printers and floor activity

BENEFITS:

• Voted Honorable mention 2019 & 2020 Best Place to Work - Idaho
• 100% premium paid employee’s medical benefits
• Dental and Vision Coverage
• Tuition Assistance
• Paid holidays and time off
• 401(k) with company match
• Continual learning and growth opportunities
• Team focused culture that promotes innovation and ownership
• Business-casual atmosphere
• Remote and/or hybrid options available

Province Management Group is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state or local law.

The above statements are intended to describe the general nature and level of the work being performed by the people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Province Management Group reserves the right to amend and change responsibilities to meet department needs.