What are the responsibilities and job description for the Executive Administrative Assistant position at Talentvest Systems?
Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Duties
- Provide comprehensive administrative support to executives, including managing calendars and scheduling appointments.
- Handle phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
- Coordinate and organize meetings, events, and travel arrangements as required.
- Maintain accurate records and files, ensuring all clerical tasks are completed efficiently.
- Utilize Google Suite and Outlook Calendar for document creation, data management, and scheduling purposes.
- Assist with project coordination by tracking deadlines, deliverables, and progress updates.
- Serve as a point of contact for internal and external stakeholders, delivering outstanding customer service.
- Prepare reports, presentations, and other documents as needed to support executive functions.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar is essential.
- Experience in event planning or coordination is a plus.
- Excellent verbal and written communication skills are required.
- Ability to work independently while also being a collaborative team player.
- A proactive approach to problem-solving with strong attention to detail is necessary.
This position is an immediate hire. Therefore the desired candidate must be immediately available to begin the work assignment.
We are offering a $1,000.00 signing bonus for the desired candidate for this position.
Job Type: Contract
Pay: $27.06 - $38.32 per hour
Expected hours: 40 per week
Schedule:
- Day shift
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in Columbia, MD 21045
Salary : $27 - $38
