What are the responsibilities and job description for the Accounts Payable Associate position at Tank Holding?
Accounts Payable Associate
This is a full-time position that encompasses a variety of job duties supporting accounts payable activities at Solar Plastics and Fluidall, brands of Tank Holding Corp.
The position requires excellent communication skills, the ability to work independently and within a team, and working knowledge of the procurement to pay (P2P) lifecycle and computer/technology skills: Outlook, Excel, Infor XA PowerLink, Sage MAS 500, IQMS, and Quickbooks.
Primary Responsibilities:
- Manage multiple accounts payable Outlook e-mail inboxes
- Responsible for accurate and timely entry of approved invoice data into the financial ERP
- Perform a 3-way match between purchase order, goods receipt, and invoice
- Review vendor invoices for completeness and accuracy
- Respond to vendor inquiries in a timely and professional manner
- Execute digital filing and workflow process while maintaining a paperless work environment
- Review, code, and verify approval on employee expense reports
- Review invoices for taxability and record sales and use tax as appropriate
- Communicate with internal/external business partners and have excellent phone/e-mail skills
- Review new vendor requests and process new record setup
- Assist plants with timely coding and approvals for non-inventory invoices
- Ensure completeness and accuracy of voucher batch transfers between ERP systems
- Assist with system integrations and upgrades
- Prepare month-end AP aging reports and accrued receipts
- Reconcile AP trade and accrued receipts
- Manually record misc AP invoices at month end after AP close
- Clear out old receipts in accrued receipts account
- Assist with audit requests while maintaining proper segregation of duties within the department
- Operate a range of office machines (copier, computer, postage meter machine)
- Other duties as deemed necessary to support the Company's business operations
Qualifications:
- Associate Degree with at least two years of accounts payable experience - manufacturing experience preferred
- Excellent communication skills - written and verbal
- Proficient with Microsoft Outlook and Microsoft File Explorer
- Infor XA PowerLink or Sage MAS 500 experience is a plus
- Excellent attendance & punctuality
- Proficient with 10-key data entry
- Ability to multitask
- Excellent organizational skills and attention to detail
- Strong problem-solving and critical thinking skills
Special Job Requirements:
Must be flexible to work extended hours on occasion
Working Conditions/Physical Demands:
While performing the duties of this job, the employee is regularly required to sit and make coordinated movements of the fingers for data entry on a keyboard. Ability to occasionally lift, pull/push up to 25 pounds. Ability to go up and down stairs. Mixed manufacturing plant and office environment.
