Medical Assistant Coordinator

Since its founding in 1972, Tarzana Treatment Centers (TTC) has emerged as a cutting-edge provider in the field of integrated behavioral health care. Using innovation and a long-term vision, TTC has combined typical alcohol and drug treatment services with medical care, mental health, housing, case management and HIV/AIDS services to form an integrated delivery system that has set the standard that other organizations emulate.

Position Title: Medical Assistant Coordinator

Department: Primary Care

Reports To: Director/ Program Operations Supervisor

Position Summary

Reports to the Program Operations Supervisor. Works under the direct supervision of the Licensed Medical Care Provider. Responsible for providing basic nursing care to the patients assigned to the Primary Care Clinic.

Salary Range

$25.75 - $29.50 per hour DOE

We Offer a Competitive Benefits Package

• Medical Insurance
• Dental Insurance
• Vision Care Plan
• Life Insurance
• Paid Holidays (12)
• Paid Vacation Time
• Sick Time
• 401(k) Retirement Plan
• Competitive wages
• Stability and career advancement
• Continuing Education Opportunities
  
  

HOURS

8 per Day / 5 Days per Week or as required by program

CATEGORIES OF DUTIES

• Sort and distribute each provider’s labs; all incoming mail; all incoming faxes (delegate as much as possible)
• Review two paper and electronic charts daily for compliance and communicate findings to Care Teams via email
• Pull charts for MD supervision and communicate MD's findings to Care Teams (delegate to Care Teams)
• Process hospital / ED admissions for existing patients and log results; assign and track Care Team follow-up; log follow-up
• Process high utilizers who are existing patients and log results; assign and track Care Team follow-up; log follow-up
• Work with providers to triage walk-ins
• Manage patient flow in entire clinic
• Liaison with behavioral staff for emergency and routine referrals within TTC
• Maintain clinic and staff schedules in Outlook. Radekal and Avatar Scheduling Calendar
• Principal liaison with Clinic Director/Supervisor
• Liaison with housekeeping, maintenance, IT and HR
• Processes staff physicals, TB tests, and staff drug screens
• Reports any staff absences to Clinic Director/ Supervisor
• Coordinates group visits and patient education
• Makes staff reassignments when staff are absent
• Processes Etime with Clinic Director/ Supervisor
• Daily clinic troubleshooting
• Facilitate telehealth visits
• Check Crash Cart daily and send notifications of expired or used items
• Serve as the coordinator for any fire I earthquake/ etc. drills.
• Serve a Vaccine Coordinator for the clinic
• Compile information needed to respond to grievances or to take corrective action
• The Lead MA is cross-trained in Front and Back Office responsibilities
  
  

Additional Task As Assigned

• Scanning of materials into Avatar/Radekal
• Process hospital / ED admissions for patients not yet seen in primary care and log results
• Process high utilizers who have not yet been seen in primary care and log results
  
  

EDUCATION

Current enrollment in a medical assistant program approved by the State of California. Currently certified in CPR and Institutional Fire Life Safety. Phlebotomy certificate helpful but not required.

Experience

Three (3) months experience enrolled as a medical assistant in an accredited program.

SETTING

Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency.

EQUAL OPPORTUNITY EMPLOYER

Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices.

ADA REQUIREMENT

Tarzana Treatment Centers, Inc. supports the American with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.

All of this means that TTC is a great place to work for both treatment providers and support staff. In addition to career benefits, we offer a great package that includes medical, vision, dental, retirement, paid time off, and staff recognition. This comes from leadership that values both patients and staff, which kept our doors safely open throughout the COVID-19 pandemic.

Apply today to join the TTC team!

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