Seasonal Part-Time Administrative Assistant – Tax Office Support

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our tax office during the busy tax season. The ideal candidate will play a crucial role in ensuring smooth operations by managing appointments, handling client calls, and keeping accurate records in our tax system. This position requires strong time management skills, the ability to multitask effectively, and excellent customer service abilities.

If you have experience in office administration, scheduling, and client service, we encourage you to apply. We also offer bonuses for referring new clients and tax preparation training, providing opportunities to grow within our company.

Key Responsibilities:

• Manage front desk operations, including answering incoming calls and assisting clients.
• Schedule and confirm client appointments, ensuring all bookings are accurately entered into our system.
• Verify and input client details into RightWay (tax software), including necessary tax and banking information.
• Organize and maintain client records, ensuring all required documents are uploaded and ready for review.
• Prepare appointment folders for the next day’s confirmation calls.
• Review and address notes for each client’s appointment, ensuring accuracy and completeness.
• Assist with general administrative tasks, including data entry and maintaining organized records.
• Collaborate with team members to ensure efficient workflow and communication.
• Provide personal assistant support to executives as needed, handling various administrative tasks.

Qualifications & Skills:

• Previous experience as an Administrative Assistant, Office Manager, or in a customer service role is preferred.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent customer service and communication skills with a professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office management systems.
• Familiarity with RightWay tax software is a plus but not required—training will be provided.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.

Why Join Us?

• Flexible Schedule – Work 3 days a week, ideal for those seeking seasonal or part-time work.
• Competitive Pay Bonuses – Earn additional income for every new client you refer.
• Growth Opportunities – Get tax preparation training to increase your earning potential.
• Supportive Work Environment – Join a team that values efficiency, accuracy, and professionalism.

Job Types: Part-time, Temporary, Contract

Pay: $18.35 - $19.08 per hour

Expected hours: 12 – 32 per week

Benefits:

• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Weston, FL 33326 (Required)

Work Location: In person

Salary : $18 - $19