What are the responsibilities and job description for the Administrative Assistant position at Team Kline?
Job Title: Administrative Assistant
Reports to: Omaha Branch Manager
Direct Reports: None
Job Summary:
The Administrative Assistant serves as a key support role within Team Kline, facilitating smooth office operations and providing excellent service to visitors and staff. This position requires strong organizational skills, attention to detail, and effective communication.
Key Responsibilities:
Reports to: Omaha Branch Manager
Direct Reports: None
Job Summary:
The Administrative Assistant serves as a key support role within Team Kline, facilitating smooth office operations and providing excellent service to visitors and staff. This position requires strong organizational skills, attention to detail, and effective communication.
Key Responsibilities:
- Greet visitors and provide a positive first impression.
- Answer and direct incoming phone calls, ensuring effective communication.
- Manage the voicemail system and relay messages to appropriate team members.
- Sort and distribute daily mail and other correspondence.
- Perform clerical tasks, including filing, faxing, and organizing office supplies.
- Assist with office organization and light housekeeping tasks.
- Support event planning and coordination for team initiatives.
- Monitor inventory levels and order office supplies as needed.
- Assist with scheduling and coordinating maintenance for office equipment.
- Help onboard new hires and maintain their orientation materials.
- Must have reliable transportation.
- Proficient in standard office software and multi-line phone systems.
- Strong verbal and written communication skills, with a focus on customer service.
- Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.
- Prolonged periods of sitting at a desk and working on a computer.
- Frequent use of a telephone and computer to communicate with customers.
- Occasional lifting of office supplies, files, and equipment up to 25 pounds.
- Ability to move freely around the office to access files, office equipment, and interact with team members.
- Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.
Salary : $20
