Accounting Assistant

Position: Accounting Assistant

Location: Louisville, KY

Reports To: VP of Finance

Company Overview:

Team Travel Source is the new era in the sports housing industry! We are highly respected in the industry by hotels, CVBs and tournament directors. Our clients include USA Volleyball, USA Synchro, several large cheerleading companies such as Varsity Brands, multiple lacrosse tournament companies, and many other sports-focused event producers. Our company consists of customer-focused, creative, and motivated employees. We are in search of talented, dedicated, and driven individuals to help fill positions in our growing company.

Equal Employment Opportunities:

The Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, ancestry, disability, or status as a special disabled veteran in accordance with applicable federal laws, or other human differences.

General Job Overview:

The primary duties of the Accounting Assistant are to assist the accounting department with a multitude of accounting tasks related to receivables. The Accounting Assistant will work with the hotels that we contract for event rooms to collect their pickup reports, invoice them, and audit those with low pickup. They will also be responsible for day-to-day tasks such as receiving payments and data entry in QuickBooks. Will work directly with the accounting team to ensure all accounting within company is accurate and processes are efficient.

Duties and Responsibilities:

• Processing pickup reports within our reservation system
• Communication with hotels
• Create & send invoices to the hotels
• Data entry into our operation management system
• Ensuring all receivables are paid on time – Collections
• Administrative – Data entry in QuickBooks
• Other miscellaneous tasks as needed

Required Skills/Traits:

• Full Confidentiality – will keep ALL financial details completely confidential.
• Must be very quick at turning a project but extremely accurate at the same time!!
• Effective communication skills – Must be a good communicator to the vendors, co-workers, and company owners.
• Must be customer service orientated.
• Must be a self-starter/independent worker.
• Ability to manage challenging situations, respond promptly, answer all client requests in a timely manner and develop solutions to real-time problems.
• Strength in multi-tasking – Must be able to handle multiple projects and tasks at once.
• Detailed orientated – Requires proper tracking, note taking and reporting. Nothing can be missed.
• Strong organizational skills required.
• Deadline driven – Must meet all deadlines and goals.
• Must be willing to show openness and acceptance to others, welcome feedback and support the company’s efforts to succeed

Abilities and Experiences:

• Proficient with QuickBooks (On-line version preferred)
• Proficient with Microsoft Office 360; Excel especially
• Experience with managing receivables
• Experience in customer service
• Finance or Business Management Degree Preferred
• Salary and benefits commensurate with education and experience
• This job may require a non-compete agreement to be signed as a condition of employment

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounting: 1 year (Required)

Work Location: In person

Salary : $1,000 - $40,000