What are the responsibilities and job description for the Administrative Assistant - Manufacturing position at TeamQuest Staffing Services?
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our Quality Team, reporting to the Senior Certification Engineer. The successful candidate will be responsible for assisting with, preparing, and maintaining Manufacturing Data Books (MDB) to ensure compliance with marine rules and customer requirements.
Key Responsibilities
Data Collection and Organization
Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).
Document Preparation
Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.
Quality Assurance
Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.
Communication
Coordinate with various departments, including production, quality control, purchasing, suppliers, test labs, classification societies, engineering, and project management, to follow up, obtain necessary documentation, and resolve any discrepancies.
Reporting
Prepare and present regular reports on the status of Manufacturing Data Books to the Senior Certification Engineer and program management / customers as required for necessary review and further approval.
Continuous Improvement
Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
Perform other tasks as directed by supervisor.
Qualifications
High school diploma or equivalent; additional certification in office administration or related field is a plus.
Proven experience as an administrative assistant or in a similar role, preferably in a manufacturing environment.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Acrobat) and document management software.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Knowledge of manufacturing industry standards and regulations (ISO 9001 / ASME / Marine) related to manufacturing documentation is an advantage.
Benefits
Opportunities for professional development and career growth.
Potential to be converted to a full-time position.
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