Executive Assistant

Position Overview

Technology Partners is seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Practice Director. This hybrid role combines executive-level administrative support with project coordination responsibilities, serving as the vital link between the Practice Director and staff while ensuring smooth operational flow within the practice.

Work Arrangements

• Hybrid position with in-office presence required on Wednesdays
• Additional in-office days as needed for client meetings
• Remote work available for remaining business days

Core Responsibilities

• Act as the primary liaison between the Practice Director and staff, clients, and stakeholders
• Manage the Practice Director's calendar with strategic prioritization of sensitive matters and time-critical appointments
• Handle correspondence triage and clerical tasks, allowing the Practice Director to focus on strategic decision-making
• Draft and edit professional communications on behalf of the Practice Director, including emails, memos, and reports
• Maintain meticulous corporate records, documents, and reports
• Coordinate, attend, document, and track action items for all Practice Director meetings
• Organize meetings including scheduling, reminders, and catering arrangements when necessary
• Process expense reports and perform basic accounting duties
• Greet and direct visitors professionally
• Arrange travel logistics and itineraries
• Support junior project coordination activities as needed

Technical Requirements

• Proficiency in MS Office Suite with emphasis on Outlook and Excel
• Experience with Google Workspace applications
• Ability to prepare and format professional presentations
• Comfort with learning new software platforms as needed

Skills and Qualifications

• Exceptional time management abilities with consistent deadline adherence
• Outstanding written and verbal communication skills
• Strong organizational capabilities with effective multitasking
• Sound judgment in problem-solving and decision-making
• Ability to serve as an effective gatekeeper, escalating relevant matters appropriately
• Competence with standard office equipment and technologies
• Self-motivated with ability to work independently
• Polished interpersonal skills and professional demeanor
• Discretion when handling confidential information
• Meticulous attention to detail
• Adaptability and willingness to take on various responsibilities

Experience Requirements

Previous executive assistant experience is advantageous but not mandatory for candidates who demonstrate:

• Strong aptitude for administrative excellence
• Positive, can-do attitude
• Eagerness to learn and grow professionally
• Commitment to supporting team success

Our people are our greatest asset, which is why we invest in their wellbeing with a comprehensive benefits package:

• Health, Dental, and Vision insurance
• 401(k) retirement plan with companymatch
• Long-term disability coverage
• Employer-paid Life insurance and Short-term disability
• Flexible working schedule
• Generous PTO policy
• Company-provided learning time

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to provide sponsorship at this time or accept candidates who would require a corp-to-corp agreement.

If this position sounds like you, WE SHOULD TALK!

Your better future is ready, and we want to put the right tools in your hands to get you there. Let's go!