Executive Assistant

Company Description

Smart IMS provides consulting services across a broad spectrum of technology and planning needs, including but not limited to: design, engineering, architecture, program/project management, business analysis & requirements definition, quality assurance, database administration, disaster recovery & continuity planning, cybersecurity, cloud solutions and on-call support services.

Job Description

Job Title : Executive Administrative Assistant
Location : Radnor, PA 19087
Pay Rate : $35/hr on W2

This position will require you to be in the office 2-4 days in Radnor and will flex based on needs.

Fridays will typically be the "off" day and the schedule will vary based on leadership's needs.

This is a temp to perm opportunity.

We’re excited to bring on an Executive Administrative Assistant for the Chief Information Officer.

The ideal candidate will possess exceptional organizational, communication, and time management skills, with the ability to handle multiple priorities in a fast-paced environment.

This role will provide direct administrative and operational support to the CIO, ensuring the smooth and efficient functioning of the office.

What you'll be doing:

• Administrative Support: Provide executive-level administrative support to the CIO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Meeting Coordination: Prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings as necessary to take notes and track action items.
• Communication Management: Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the CIO.
• Project Management: Assist in managing and tracking key IT projects, ensuring timely progress and successful completion.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Office Management: Ensure the efficient operation of the CIO’s office, including organizing files, handling correspondence, and maintaining office supplies.
• Liaison Role: Act as a liaison between the CIO and other departments, stakeholders, and external partners, ensuring clear and effective communication. • Event Planning: Assist with organizing departmental events, conferences, and executive-level meetings.
• Expense Reporting: Prepare and manage expense reports and ensure timely processing of reimbursements.

What we’re looking for

• 3 - 5 Years of executive or clerical/administrative experience or in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position. (Required)
• Strong excel, reporting and power point skills required.
• Ability to maintain confidentiality and discretion with the most highly sensitive information.
• Exceptional customer service and relationship management skills.
• Strong problem-solving skills with strong ability to get things done.
• Energetic, responsive team player interested in taking initiative and working in a fast-paced environment.

Ability to work overtime if needed.

Additional Information

All your information will be kept confidential according to EEO guidelines.