Human Resources Administrator

Job Title:Human Resources Administrator

Supervisor: Associate Director

Status: Part-Time (25 hours/week), Non-Exempt

Qualifications

Desire to work with disenfranchised populations while supporting TEEGs mission

Bachelors degree in human resources management, related field or 5 years of similar work experience

Proficiency in Microsoft Office software, knowledge of HRIS software(s)

Strong written, oral, organizational, and conflict-resolution skills

Ability to work independently and collaboratively with flexible hours and duties

General knowledge of local and regional services and supports

Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles

Possesses a valid drivers license, reliable transportation, and proof of registration and motor vehicle insurance

Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital/civil union status, veteran status, uniformed servicemember status or socioeconomic status

Physical/Mental Requirements & Working Conditions

Frequent stationary work in an office setting to include keyboarding and/or handwriting

Daily working hours may vary to meet client and agency needs, including occasional early morning, evening, and weekend requirements

Occasional local travel in a personal or agency vehicle

Occasional one-on-one interactions with staff, volunteers or clients who may exhibit an emotionally heightened or withdrawn state and/or with behavioral diagnoses that may require de-escalation, crisis prevention or intervention

Frequent in person, virtual and/or telephonic oral communication and listening

Ability to lift and/or move up to 30 pounds

Responsibilities

Ensure agency is operating in compliance with internal policies, local, state and federal employment laws and regulations at all times; stay current on changing regulations and make notifications to staff of changes in a timely manner

Assist leadership in optimizing employee engagement, development and retention through employee well-being; Oversee employee engagement opportunities and develop plan for wrap around system of support to staff

Serve as reporting avenue for employee concerns, conflicts and grievances; develop corrective action plans as necessary

Administer HRIS software, update records, requests, processes as needed to ensure staff accessibility and efficiency; administer hiring platform via HRIS, create new job postings, correspond with applicants, schedule interviews, send offer letters and administer onboarding processes as directed

Compile and maintain up to date physical and electronic personnel and confidential files for Staff, Mentors (paid and unpaid), Interns and Contracted Staff; perform background checks and gather personnel data as required

Draft new and revise current job descriptions as needed; administer descriptions to staff, supervisors and leadership upon revision

Prepare and submit credentialing applications for Therapeutic Support Staff to state credentialing service; Provide renewal documents to ensure compliance in a timely manner

Administer employee benefit programs; meet with employees upon benefit eligibility to review plan benefits and/or complete benefit waiver; schedule benefit presentations with providers

Provide support to Associate Director in completion of biweekly payroll; serve as back up processor

Assist Associate Director with completion of annual Workers Compensation payroll audit

Serve as Chair of agencys Safety Committee

o Carry out committee operations in compliance with state regulations, prepare for and participate in state inspections

o Schedule and carry out quarterly meetings, prepare agendas

o Ensure accurate and thorough minutes are recorded and distributed

o Develop and revise safety protocols and Emergency Action Plan; ensure compliance by all staff, provide safety trainings as necessary

o Draft and/or collect incident reports within 24 hours of incident, conduct investigations and notify insurers as necessary, maintain accurate files of reports

File, process and/or respond to all workers compensation and unemployment claims in a timely manner

Identify and plan quarterly professional development opportunities for full staff participation; develop individualized training programs for staff; ensure compliance of required trainings to meet programmatic requirements

Ensure probationary and annual performance appraisals are conducted by supervisors; develop performance improvement plans as necessary

Draft and distribute new and renewing offers of employment and Contracted Service Agreements as directed by leadership; Complete employment verifications requested by outside entities

Revise Employee Handbook annually to ensure compliance with local, state and federal guidelines; administer to staff for acknowledgement upon revision

Offboard employees as necessary, conduct exit interviews, collect agency property, develop transition plans, etc.

Create, revise, and maintain current copies of internal agency forms, releases, requests, etc., distribute to staff and board of directors as necessary

Provide internal technical support to staff and board of directors as abilities allow and/or submit service tickets to IT contractor

Maintain ongoing inventory of agency keys, bank cards and technology; assign to staff as directed, record assignments in HRIS

Provide data entry support to successfully carry out annual Have a Heart fundraiser