What are the responsibilities and job description for the Human Resources Administrator position at TEEG?
Job Title: Human Resources Administrator
Supervisor: Associate Director
Status: Part-Time (25 hours/week), Non-Exempt
Qualifications
· Desire to work with disenfranchised populations while supporting TEEG’s mission
· Bachelor’s degree in human resources management, related field or 5 years of similar work experience
· Proficiency in Microsoft Office software, knowledge of HRIS software(s)
· Strong written, oral, organizational, and conflict-resolution skills
· Ability to work independently and collaboratively with flexible hours and duties
· General knowledge of local and regional services and supports
· Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles
· Possesses a valid driver’s license, reliable transportation, and proof of registration and motor vehicle insurance
· Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital/civil union status, veteran status, uniformed servicemember status or socioeconomic status
Physical/Mental Requirements & Working Conditions
· Frequent stationary work in an office setting to include keyboarding and/or handwriting
· Daily working hours may vary to meet client and agency needs, including occasional early morning, evening, and weekend requirements
· Occasional local travel in a personal or agency vehicle
· Occasional one-on-one interactions with staff, volunteers or clients who may exhibit an emotionally heightened or withdrawn state and/or with behavioral diagnoses that may require de-escalation, crisis prevention or intervention
· Frequent in person, virtual and/or telephonic oral communication and listening
· Ability to lift and/or move up to 30 pounds
Responsibilities
· Ensure agency is operating in compliance with internal policies, local, state and federal employment laws and regulations at all times; stay current on changing regulations and make notifications to staff of changes in a timely manner
· Assist leadership in optimizing employee engagement, development and retention through employee well-being; Oversee employee engagement opportunities and develop plan for wrap around system of support to staff
· Serve as reporting avenue for employee concerns, conflicts and grievances; develop corrective action plans as necessary
· Administer HRIS software, update records, requests, processes as needed to ensure staff accessibility and efficiency; administer hiring platform via HRIS, create new job postings, correspond with applicants, schedule interviews, send offer letters and administer onboarding processes as directed
· Compile and maintain up to date physical and electronic personnel and confidential files for Staff, Mentors (paid and unpaid), Interns and Contracted Staff; perform background checks and gather personnel data as required
· Draft new and revise current job descriptions as needed; administer descriptions to staff, supervisors and leadership upon revision
· Prepare and submit credentialing applications for Therapeutic Support Staff to state credentialing service; Provide renewal documents to ensure compliance in a timely manner
· Administer employee benefit programs; meet with employees upon benefit eligibility to review plan benefits and/or complete benefit waiver; schedule benefit presentations with providers
· Provide support to Associate Director in completion of biweekly payroll; serve as back up processor
· Assist Associate Director with completion of annual Worker’s Compensation payroll audit
· Serve as Chair of agency’s Safety Committee
o Carry out committee operations in compliance with state regulations, prepare for and participate in state inspections
o Schedule and carry out quarterly meetings, prepare agendas
o Ensure accurate and thorough minutes are recorded and distributed
o Develop and revise safety protocols and Emergency Action Plan; ensure compliance by all staff, provide safety trainings as necessary
o Draft and/or collect incident reports within 24 hours of incident, conduct investigations and notify insurers as necessary, maintain accurate files of reports
· File, process and/or respond to all worker’s compensation and unemployment claims in a timely manner
· Identify and plan quarterly professional development opportunities for full staff participation; develop individualized training programs for staff; ensure compliance of required trainings to meet programmatic requirements
· Ensure probationary and annual performance appraisals are conducted by supervisors; develop performance improvement plans as necessary
· Draft and distribute new and renewing offers of employment and Contracted Service Agreements as directed by leadership; Complete employment verifications requested by outside entities
· Revise Employee Handbook annually to ensure compliance with local, state and federal guidelines; administer to staff for acknowledgement upon revision
· Offboard employees as necessary, conduct exit interviews, collect agency property, develop transition plans, etc.
· Create, revise, and maintain current copies of internal agency forms, releases, requests, etc., distribute to staff and board of directors as necessary
· Provide internal technical support to staff and board of directors as abilities allow and/or submit service tickets to IT contractor
· Maintain ongoing inventory of agency keys, bank cards and technology; assign to staff as directed, record assignments in HRIS
· Provide data entry support to successfully carry out annual Have a Heart fundraiser
Salary : $24 - $27
