Part-time Office Assistant

Introduction:
We are looking for a reliable and organized Part-Time Office Assistant to support the daily operations of our office. This position will involve a variety of tasks to help ensure the smooth and efficient functioning of the office. The ideal candidate will be detail-oriented, have excellent communication skills, and be capable of handling multiple responsibilities such as answering phone calls, managing emails, invoicing customers, helping with collection calls, maintaining a clean office, and aiding in ordering supplies and materials. If you're looking to be part of a dynamic team in a supportive role, we'd love to hear from you!

Key Responsibilities:

• Organize and manage daily office operations to ensure smooth workflow.
• Answer phone calls and direct inquiries to the appropriate department or individual.
• Respond to emails in a timely and professional manner.
• Process invoices for customers and maintain accurate records of transactions.
• Make collection calls to customers for outstanding payments, keeping records of communication.
• Pay office bills and ensure that accounts are up-to-date.
• Maintain and organize office files, documents, and records.
• Assist with scheduling appointments and meetings as needed.
• Maintain a clean and organized office environment, ensuring common areas and workstations are tidy.
• Aid in ordering office supplies and materials as necessary to ensure smooth operations.
• Provide general administrative support to staff as requested.
• Perform other office assistant duties as assigned.

Qualifications:

• High school diploma or equivalent (Associate’s degree or higher is a plus).
• Previous experience in an office environment is preferred.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and stay organized in a fast-paced environment.
• Attention to detail and accuracy, especially when handling invoices and payments.
• Strong customer service skills for answering phone calls and emails.
• Ability to work independently and as part of a team.
• A positive attitude and a willingness to take on a variety of tasks.

Physical Requirements:

• Ability to sit for extended periods of time.
• Ability to lift and carry light office supplies (up to 20 lbs).
• Comfortable working in a typical office environment.
• Ability to maintain a clean and professional appearance when interacting with customers.

Job Types: Full-time, Part-time

Pay: $15.80 - $17.00 per hour

Expected hours: 10 – 25 per week

Schedule:

• 4 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $16 - $17