What are the responsibilities and job description for the Administrative Assistant position at Tekni - Van Wert Fiber?
Primary Duties and Responsibilities:
- Answer and direct phone calls. Determines purpose of callers and forwards calls to appropriate persons or department.
- Welcomes onsite visitors, ensures visitors check-in via kiosk, and announces visitors to appropriate persons. Monitors visitor access and issues visitor badges upon approval.
- Organizes and schedules meetings and appointments for facility Conference Room and War Room.
- Produces and distributes correspondence memos, letters, faxes, and forms.
- Develops and maintains filing systems for various departments, retrieves files as needed.
- Collects and distributes mail
- Creates power point for employee communications, employee birthdays and service anniversaries; prepares birthday/anniversary cards for distribution – posts and keeps updated on common area monitor.
- Assists with employee recognition events
- Assists with employee surveys & communication of action plans & improvement trends
- Maintains training/certification records (SQF, safety training, etc)
- Assists with New Hire Onboarding Orientation
- Updates Safety board with monthly safety or wellness topic information & visuals.
- Plays an active role in Plant Safety Committee – post reminders, attends/co-leads monthly meetings & takes notes, types & distributes meeting minutes & action item list.
- Maintains Intelex system for plant-wide Safety related programs and Safety training
- Other administrative projects & tasks as assigned – may also assist HRM in nearby Decatur plant occasionally
Skills:
- Proven administrative assistant experience
- Ability to build internal and external relationships
- Excellent written and verbal communication skills
- Attention to detail and problem-solving skills
- Proficient in Microsoft Office software (ie: Word, PPT, Publisher)
- Excellent time management skills and ability to multi-task and prioritize work
- Confidentially required
Experience required:
- GED/HS Diploma, Associate Degree preferred. Bilingual English/Spanish a huge plus!