What are the responsibilities and job description for the Administrative Assistant position at TekniPlex?
Primary Duties and Responsibilities:
• Answer and direct phone calls. Determines purpose of callers and forwards calls to appropriate persons or department.
• Welcomes onsite visitors, ensures visitors check-in via kiosk, and announces visitors to appropriate persons. Monitors visitor access and issues visitor badges upon approval.
• Organizes and schedules meetings and appointments for facility Conference Room and War Room.
• Produces and distributes correspondence memos, letters, faxes, and forms.
• Develops and maintains filing systems for various departments, retrieves files as needed.
• Collects and distributes mail
• Creates power point for employee communications, employee birthdays and service anniversaries; prepares birthday/anniversary cards for distribution – posts and keeps updated on common area monitor.
• Assists with employee recognition events
• Assists with employee surveys & communication of action plans & improvement trends
• Maintains training/certification records (SQF, safety training, etc)
• Assists with New Hire Onboarding Orientation
• Updates Safety board with monthly safety or wellness topic information & visuals.
• Plays an active role in Plant Safety Committee – post reminders, attends/co-leads monthly meetings & takes notes, types & distributes meeting minutes & action item list.
• Maintains Intelex system for plant-wide Safety related programs and Safety training
• Other administrative projects & tasks as assigned – may also assist HRM in nearby Decatur plant occasionally
Skills:
• Proven administrative assistant experience
• Ability to build internal and external relationships
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Proficient in Microsoft Office software (ie: Word, PPT, Publisher)
• Excellent time management skills and ability to multi-task and prioritize work
• Confidentially required
Experience required:
• GED/HS Diploma, Associate Degree preferred. Bilingual English/Spanish a huge plus!
