Customer Service and Order Management Coordinator

Title: Customer Service and Order Management Coordinator

Work Location: Parsippany NJ, 07054

Duration: 8 Months

Job Type: Contract

Work Type: Onsite

Pay Rate: $25.00 - $33.00/hr./W2 contract

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a top manufacturer of roofing and waterproofing solutions in North America, operating 30 locations throughout the U.S. They offer a range of products for both commercial and residential roofing, along with pavement coatings.

Job Summary

• Provide the highest level of account management to internal and external customers with respect to all aspects of the Commercial order process including order placement, order management, Jobsite planning, customer and plant follow-up.
• Maintain solid interdepartmental and customer relationships by addressing questions and concerns with efficiency, accuracy, and professionalism.

Essential Duties

• Point of contact for assigned commercial business accounts in regards to managing all aspects of the order management process.
• Gathers and analyse data in order to process orders and maintain/update existing orders in a timely manner to meet and exceed customer expectations
• Provide real-time status information regarding orders to internal and external customers
• Managing a high volume of communication via emails and calls from customers as well as other departments quickly and accurately
• Ensuring orders are error-free
• Communicating product or procedure changes to the applicable party
• Communicate alternative choices to customers and sales personnel when the product is unavailable.
• Provide supporting information by educating customers on products or alternative choices.
• Develop and present internal and external departments with order information and reports as necessary or upon request.
• Liaison between Customer, Sales, Supply Chain and Plants to ensure all customer/product issues are addressed in a timely manner
• Follow through to ensure customer satisfaction, including but is not limited to, making outbound calls and sending emails with regards to scheduled ship date changes, delayed shipments, customer pick-ups, and jobsite order follow up.
• Provide alternate product options to customers to improve scheduled ship date
• Maintain training on all products and processes; attend training sessions as required.
• Maintain proper customer contact information including email, fax, phone, and contact name, as well as all special delivery instructions, receiving capacity, or product restrictions in the master memo.
• Process all Returned Material Requests (RMA’s) according to policy; communicate with all necessary individuals to assure timely pick up of material.
• Assist with special projects as needed and perform overtime as needed.
• Actively participate in the Customer Care Alternative Workplace and Laptop
• Programs to ensure business continuity at all times.

Qualifications Required

• Bachelor’s Degree in Arts/Sciences (BA/BS) Preferred
• Minimum of 3 years related Customer Service experience Required
• Inbound/Outbound phone experience Required
• Order Entry experience Required
• General Knowledge, Skills and Abilities
• Excellent verbal and written communication skills
• Excellent listening skills with an ability to fully understand the complexity of a problem and the ability to offer good solutions by providing a high level of customer satisfaction
• Advanced ability to multitask
• The ability to work effectively with a team, develop workflows and processes to help improve performance is an essential requirement.
• Ability to manage and organize information from various channels such as phone, email, and EDI
• Excellent organizational skills and attention to detail
• Advanced problem solving and creating thinking skills
• Advanced time management skills
• Advanced follow-through skills
• Technical Knowledge, Skills and Abilities
• Advanced telephone techniques
• Advanced ability to navigate a computer system
• Intermediate level proficiency in MS Office and Google Suites
• Intermediate math skills – The ability to convert one unit of measure utilizing a conversion chart

TekWissen® Group is an equal opportunity employer supporting workforce diversity.