What are the responsibilities and job description for the Contracts Assistant position at Teledyne Technologies Inc.?
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Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.
We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.
Job Description
Job Summary
This position reports to the Sr. Director of Contracts and supports all department staff. This position requires a professional who is well organized, can multi-task, and has excellent communication skills. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments. Performs administrative duties as assigned.
Key Areas of Accountability include:
- Assisting and supporting various cradle-to-grave Contract and Subcontract Administration activities from proposal development to closeout.
- Drafting various agreements including but not limited to nondisclosure, teaming, and consulting.
- Supporting Director and department personnel with organizing and maintaining electronic record retention and databases.
- Supporting department personnel with travel and expense reports.
- Coordinating events including customer meetings, luncheons, and company celebrations.
- Maintaining office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Interacting and communicating effectively, both verbally and in writing, with all levels of management, employees, customers, and subcontractors.
Additional responsibilities will include:
- Supporting proposal administrative activities, including maintaining proposal log requests, data entry and distribution of relevant information.
- Maintaining SharePoint repositories and associated information as it relates to the business area.
- Responsible for confidential and time sensitive material.
- Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.
- Generates complex reports and handles multiple audit requests.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Qualifications
- Bachelor’s degree with 0-2 years of experience or High School Diploma and 6 years of related experience required.
- Demonstrated experience and knowledge with various computer software including high level skills using Microsoft programs (Excel, PowerPoint and Word)
- Excellent communication skills with ability to interact with various departments.
- Ability to multi-task in a fast paced and dynamic environment.
- Detail oriented skills are a must.
Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.
Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.
