What are the responsibilities and job description for the Accounts Payable Assistant II position at Temple College?
JOB
The following duties, responsibilities, Knowledge, Skills and Abilities (KSA’s), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA’s, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over the course of time.SUMMARY: Reviews and processes payment of purchase orders, invoices, statements, vouchers, employee travel reimbursements, and/or other check requests, as appropriate. Prints, verifies, and posts payment checks, and prepares ledger batch detail. Handles the resolution of account discrepancies and procedural inquiries. Scans invoices and other backup documents for document imagining. The incumbent will reconcile and audit invoices, payables to ensure the proper accounting procedures are followed.
EXAMPLE OF DUTIES
MINIMUM EDUCATION AND EXPERIENCE: High School Diploma/GED and four (4) years of directly related work experience. Must have and maintain a valid Texas driver’s license. PREFERED QUALIFICATIONS: None
SUPPLEMENTAL INFORMATION
KNOWLEDGE: Knowledge of standard accounts payable policies, procedures, and regulations. Knowledge of general accounting principles. Knowledge of purchase orders and related accounts payable documentation.Extensive knowledge of Microsoft Office is required.Knowledge of Datatel/Colleague software is preferred, but not required. Knowledge of how to reconcile a procurement card program or business credit card statement.Knowledge of how to format, organization, and compose business letters, reports, and memoranda.Knowledge of filing and general record keeping.SKILLS: Strong communication and interpersonal skills. Skill to type from clean copy at a rate of 30 net words per minute.Strong 10-key skills from touchABILITIES: Ability to work with and comprehend an automated accounting system.Ability to understand and interpret vendor invoices, statements, and other requests for payment. Ability to analyze and solve problems. Ability to process computer data and to format and generate reports.Ability to work in a team environment.Ability to compose routine correspondence and compile reports.Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets. Ability to proofread for accuracy, completeness, grammar, and format. Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents. Ability to perform mathematical calculations. Ability to select and compile data for correspondence and reports.Ability to follow, apply, interpret, and explain instructions and/or guidelines. Ability to determine work priorities. Ability to make decisions and take appropriate actions. Ability to meet schedules and deadlines of the work area. Ability to communicate effectively. Ability to operate standard office equipment.Ability to file paper documents alphabetically accurately.Ability to sit or stand at assigned workstation for long periods of time (4 hours or more).Ability to train staff and faculty on correct accounts payable procedures. PHYSICAL EFFORT: Primarily light physical activity is required with occasional lifting and manipulation of objects up to 25 pounds but may require intermittent lifting of objects up to 40 pounds.WORKING CONDITIONS: Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.WORK SCHEDULE: Monday-Thursday: 8:00 AM to 6:00 PMFriday: 8:00 AM to 12:00 PMThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.HOURS PER WEEK: 40TRS/ORP: TRS onlySUPERVISORY DUTIES: None.REPORTS TO: Director, Purchasing.
The following duties, responsibilities, Knowledge, Skills and Abilities (KSA’s), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA’s, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over the course of time.SUMMARY: Reviews and processes payment of purchase orders, invoices, statements, vouchers, employee travel reimbursements, and/or other check requests, as appropriate. Prints, verifies, and posts payment checks, and prepares ledger batch detail. Handles the resolution of account discrepancies and procedural inquiries. Scans invoices and other backup documents for document imagining. The incumbent will reconcile and audit invoices, payables to ensure the proper accounting procedures are followed.
EXAMPLE OF DUTIES
MINIMUM EDUCATION AND EXPERIENCE: High School Diploma/GED and four (4) years of directly related work experience. Must have and maintain a valid Texas driver’s license. PREFERED QUALIFICATIONS: None
SUPPLEMENTAL INFORMATION
KNOWLEDGE: Knowledge of standard accounts payable policies, procedures, and regulations. Knowledge of general accounting principles. Knowledge of purchase orders and related accounts payable documentation.Extensive knowledge of Microsoft Office is required.Knowledge of Datatel/Colleague software is preferred, but not required. Knowledge of how to reconcile a procurement card program or business credit card statement.Knowledge of how to format, organization, and compose business letters, reports, and memoranda.Knowledge of filing and general record keeping.SKILLS: Strong communication and interpersonal skills. Skill to type from clean copy at a rate of 30 net words per minute.Strong 10-key skills from touchABILITIES: Ability to work with and comprehend an automated accounting system.Ability to understand and interpret vendor invoices, statements, and other requests for payment. Ability to analyze and solve problems. Ability to process computer data and to format and generate reports.Ability to work in a team environment.Ability to compose routine correspondence and compile reports.Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets. Ability to proofread for accuracy, completeness, grammar, and format. Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents. Ability to perform mathematical calculations. Ability to select and compile data for correspondence and reports.Ability to follow, apply, interpret, and explain instructions and/or guidelines. Ability to determine work priorities. Ability to make decisions and take appropriate actions. Ability to meet schedules and deadlines of the work area. Ability to communicate effectively. Ability to operate standard office equipment.Ability to file paper documents alphabetically accurately.Ability to sit or stand at assigned workstation for long periods of time (4 hours or more).Ability to train staff and faculty on correct accounts payable procedures. PHYSICAL EFFORT: Primarily light physical activity is required with occasional lifting and manipulation of objects up to 25 pounds but may require intermittent lifting of objects up to 40 pounds.WORKING CONDITIONS: Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.WORK SCHEDULE: Monday-Thursday: 8:00 AM to 6:00 PMFriday: 8:00 AM to 12:00 PMThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.HOURS PER WEEK: 40TRS/ORP: TRS onlySUPERVISORY DUTIES: None.REPORTS TO: Director, Purchasing.
